Onsite Administrative Assistant
About The Position
Tahoe Therapeutics is seeking a highly organized, proactive, and resourceful Onsite Administrative Assistant for its South San Francisco office. The role supports day-to-day administrative and facility operations, serves as a liaison between internal teams and external vendors and service providers, and provides support to executive leadership. The successful candidate will bring exceptional multitasking, interpersonal, organizational, and detail-oriented skills to a fast-moving, mission-driven biotechnology company. The position provides administrative and office support to staff and executives, coordinates scheduling and logistics, handles communications and business documents, maintains office supplies and workspace, and partners with HR operations on onboarding and offboarding. It also supports leadership projects, plans company events, and identifies opportunities to scale operations through automation and AI agents. Duties may evolve based on company needs and technological advancements. Work is generally performed in an office and sometimes in a lab. The role is based onsite in South San Francisco.
Requirements
- Bachelor's degree or equivalent experience.
- Proficiency with Google Suite (Mail, Docs, Slides, Forms), Slack, and Zoom.
- Excellent organizational and time-management skills, including the ability to prioritize tasks effectively.
- Exceptional communication and interpersonal skills.
- High discretion and professionalism when handling confidential information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Flexibility and adaptability to changing priorities and demands.
- Ability to troubleshoot IT issues and provide quick resolutions.
- Proficiency with AI tools, agents, and other automations.
- Ability to lift and carry up to 40 pounds, bend, reach, and occasionally climb stairs or ladders.
Nice To Haves
- Experience at an early-stage biotechnology company.
- Experience providing executive assistant support to C-suite leaders.
Responsibilities
- Provide administrative and office support to staff and the executive team, handling confidential and sensitive information with discretion and integrity.
- Coordinate calendars and meetings, book travel, and respond to ad hoc logistical requests.
- Respond professionally and promptly to internal and external inquiries, routing or addressing issues as appropriate, and act as a primary liaison between executives and stakeholders.
- Prepare, proofread, and edit correspondence, reports, presentations, and other business documents; maintain organized and accurate digital and physical records.
- Maintain office supplies, snacks, and drinks; manage inventory and keep the workspace clean, organized, and professional.
- Partner with HR operations to support welcoming and seamless onboarding and smooth offboarding.
- Assist with special projects and strategic initiatives assigned by the leadership team, ensuring timely progress and high-quality outcomes.
- Plan and execute onsite and off-site team-building activities and company events.
- Introduce ways to scale operations through automation and AI agents.
- Troubleshoot IT issues and provide quick resolutions.
Benefits
- Unlimited paid time off (PTO).
- Daily lunch stipend.
- One-time office setup budget.
- HMO Kaiser Platinum and PPO Anthem Gold medical plans, as well as vision and dental plans, for employees and dependents.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
