Executive Administrative Assistant - Onsite
About The Position
The Executive Administrative Assistant provides high-level administrative support to the President of the CST (Cranial and Spinal Technologies) Operating Unit, helping manage executive priorities, communications, meetings, and organizational activities. The role coordinates across the business and calls for strong organization, attention to detail, discretion, and the ability to manage competing priorities in support of executive and business objectives. The preferred location is Lafayette, Colorado, with other CST sites also considered: Memphis, Tennessee; Boxborough, Massachusetts; and Fort Worth, Texas. Medtronic CST develops technologies intended to empower surgeons and improve outcomes in complex spine and cranial procedures.
Requirements
- High school diploma or GED and at least 6 years of administrative support experience.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
- Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
- Experience using AI-enabled productivity tools, such as Microsoft Copilot or similar technologies, to improve efficiency and business operations.
Nice To Haves
- Associate's or bachelor's degree.
- At least 4 years of experience supporting Director-level or more senior leaders in a corporate environment.
- Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives.
- Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
- Advanced PowerPoint skills, including creating executive-level presentations and leadership communications.
- Experience in a global organization and coordinating across geographies and time zones.
- Experience in the medical device, healthcare, life sciences, or another regulated industry.
Responsibilities
- Manage complex calendars for the CST R&D Leader and CST R&D PMO leader, prioritizing competing demands and coordinating meetings across time zones.
- Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
- Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
- Coordinate leadership meetings, operating and business reviews, employee communications, and organizational events.
- Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
- Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and improve operational effectiveness.
- Handle highly confidential business information with professionalism, discretion, and sound judgment.
- Use Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.
Benefits
- Competitive salary and flexible benefits package.
- Short-term incentive eligibility through the Medtronic Incentive Plan (MIP).
- Health, dental, and vision insurance for eligible regular employees working 20 or more hours per week.
- Health Savings Account and Healthcare Flexible Spending Account for eligible regular employees working 20 or more hours per week.
- Life insurance and long-term disability leave for eligible regular employees working 20 or more hours per week.
- Dependent daycare spending account and tuition assistance or reimbursement for eligible regular employees working 20 or more hours per week.
- Simple Steps global well-being program for eligible regular employees working 20 or more hours per week.
- Incentive plans, a 401(k) plan with employer contribution and match, short-term disability, paid time off, and paid holidays for regular employees.
- Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above or subject to IRS earning minimums).
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
