Onsite Administrative Assistant

Associa•Port Saint Lucie, FL

6d•Onsite

About The Position

Associa is seeking an organized, detail-oriented Onsite Administrative Assistant to support the property management team and contribute to the efficient operations of a community in Okeechobee, Florida. The role provides essential administrative support, serves as a point of contact for communications, maintains records and documentation, coordinates calendars and meetings, and builds positive relationships with clients, tenants, and vendors. This is an hourly position paying $18.00 per hour.

Requirements

Proficient knowledge of Microsoft Office products, including Word, Excel, and Outlook.
Professional customer service and communication skills.
Proficient knowledge of typical business correspondence, including grammar, structure, punctuation, and spelling.
Ability to communicate with multiple stakeholders, including community managers, vendors, peers, and clients.
Ability to work effectively with others in person and in a group setting.
Ability to prioritize, manage time, and meet deadlines.
Ability to interpret verbal and/or written instructions proficiently.
High school diploma or GED required.
At least one year of directly related or closely related experience.

Responsibilities

Provide administrative support to the property management team and help ensure smooth day-to-day operations.
Serve as a central point of contact for internal and external communications, handling inquiries and coordinating the flow of information.
Maintain accurate records, prepare reports, and assist with documentation for property management.
Manage calendars, schedule appointments, and coordinate meetings.
Build positive relationships with clients, tenants, and vendors while providing excellent customer service.