Executive Administrative Assistant - Onsite
About The Position
The Executive Administrative Assistant provides high-level support to the President of the CST (Cranial and Spinal Technologies) Operating Unit, helping manage executive priorities, communications, meetings, and organizational activities. The role serves as a central point of coordination across the business and requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities in support of executive and business objectives. The ideal location is Lafayette, Colorado. Other possible CST sites are Memphis, Tennessee; Boxborough, Massachusetts; and Fort Worth, Texas. Medtronic Neuroscience and CST focus on improving outcomes and transforming lives through technologies for neurological, spine, chronic pain, and complex spine and cranial procedures.
Requirements
- High school diploma or GED and at least 6 years of administrative support experience.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
- Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
- Experience using AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.
Nice To Haves
- Associate's degree or bachelor's degree.
- At least 4 years of experience supporting senior leaders at the Director level or above in a corporate environment.
- Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives.
- Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
- Advanced PowerPoint skills, including developing executive-level presentations and leadership communications.
- Experience working in a global organization and coordinating activities across multiple geographies and time zones.
- Experience in the medical device, healthcare, life sciences, or another regulated industry.
Responsibilities
- Manage the CST R&D Leader and CST R&D PMO leader’s complex calendars, prioritize competing demands, and coordinate meetings across multiple time zones.
- Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
- Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
- Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
- Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
- Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and improve operational effectiveness.
- Manage highly confidential business information with professionalism, discretion, and sound judgment.
- Use Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.
Benefits
- Competitive salary and flexible benefits package.
- Short-term incentive through the Medtronic Incentive Plan (MIP).
- For regular employees working 20 or more hours per week: health, dental, and vision insurance; Health Savings Account; Healthcare Flexible Spending Account; life insurance; long-term disability leave; dependent daycare spending account; tuition assistance or reimbursement; and Simple Steps global well-being program.
- For all regular employees: incentive plans; 401(k) plan with employer contribution and match; short-term disability; paid time off; paid holidays; Employee Stock Purchase Plan; Employee Assistance Program; Non-qualified Retirement Plan Supplement subject to IRS earning minimums; and Capital Accumulation Plan for Vice Presidents and above or subject to IRS earning minimums.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
