EXECUTIVE ADMIN ASSISTANT (FULL TIME AND PART TIME)
About The Position
The Executive Admin Assistant provides support to a company executive to enhance the company’s effectiveness and best serve its clients and employees. The role welcomes guests and customers; manages the executive’s schedule, meetings, conferences, teleconferences, and travel; handles correspondence and communications; prepares and organizes information and reports; maintains filing and retrieval systems; protects confidential information; assigns work to clerical staff and follows up on results; performs database backups; maintains office supplies and equipment; and keeps professional knowledge current. Other duties may be assigned. The position is located at Valero, 1 Valero Way, San Antonio, Texas. Full-time and part-time schedules are available, Monday through Friday, with hours that may vary. Business acumen and strong customer service skills are required. Pay is $19.00 to $20.00 per hour.
Requirements
- Business acumen.
- Strong customer service skills.
Responsibilities
- Welcome guests and customers in person or by telephone, and answer or direct inquiries.
- Maintain the executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Attend meetings in the executive’s absence and deliver and receive messages on the executive’s behalf.
- Manage correspondence by reading, researching, and routing it; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Develop and use filing and retrieval systems and record meeting discussions.
- Maintain customer confidence and protect operations by keeping information confidential.
- Prepare reports by collecting and analyzing information.
- Complete projects by assigning work to clerical staff and following up on results.
- Secure information by completing database backups.
- Maintain and verify office supplies inventory.
- Maintain office equipment by completing preventive maintenance, troubleshooting malfunctions, arranging repairs, maintaining equipment inventories, and evaluating equipment and techniques.
- Maintain professional and technical knowledge through educational workshops, professional publications, personal networks, and professional societies.
- Contribute to team efforts and perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical insurance (full-time positions)
- Dental insurance (full-time positions)
- Vision insurance (full-time positions)
- Life Insurance/AD (full-time positions)
- Disability Insurance (full-time positions)
- Commuter Benefits (full-time positions)
- Employee Assistance Program (full-time positions)
- Flexible Spending Accounts (FSAs) (full-time positions)
- Paid and/or unpaid time off may be available in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
