Executive Admin Assistant to Hospital President FT Days

Trane Technologies•Detroit, MI

About The Position

DMC Sinai-Grace Hospital is DMC’s largest hospital, offering a comprehensive heart center, cancer care, gerontology, emergency medicine, obstetrics/gynecology and cosmetic services. Its joint replacement program features minimally invasive knee and hip replacement surgery, and the hospital operates more than 21 outpatient care sites and ambulatory surgery centers throughout Wayne and Oakland Counties. Sinai-Grace was one of 10 hospitals in the nation to receive a Robert Wood Johnson Foundation grant to help set standards for cardiac care. The Executive Admin Assistant provides highly advanced, diversified, and confidential administrative and secretarial support to the hospital president. The role requires independent judgment and initiative to support office efficiency and accuracy in communications, schedules, meetings, and data gathering and analysis. It involves high-level interaction with board members, government and university officials, community leaders, hospital executives, physicians, and senior management to discuss issues and exchange sensitive information. The assistant handles correspondence and communications, ensures timely responses from the president, and coordinates administrative aspects of governance activities. The position serves as an administrative liaison to the hospital board of trustees and committees, supports board activities, and uses broad knowledge of hospital and corporate operations and policies to provide information on policies, practices, positions, and current issues. The role also screens calls and visitors, responds to inquiries, helps maintain the flow of office work and information, and coordinates the work of lower-level secretarial or administrative staff. Secretarial and administrative support to the Board of Trustees may also be provided.

Requirements

Associate degree in Secretarial Science or a related area, or equivalent knowledge gained through education and/or experience.
Five years of progressively more responsible related experience, including performing all secretarial or administrative duties for key management personnel.

Responsibilities

Provide advanced, diversified, and confidential administrative and secretarial support to the hospital president.
Use independent judgment and initiative to maximize the efficiency and accuracy of office communications, schedules, meetings, and data gathering and analysis.
Interact with board members, government and university officials, community leaders, hospital executives, physicians, and senior management regarding issues and sensitive information.
Initiate routine and non-routine correspondence and memoranda, and assist with composing communications.
Ensure the president responds in a timely manner and communicate on the president’s behalf as directed.
Coordinate administrative aspects of governance activities, which may include continuing education development and yearly reviews of hospital board and committee effectiveness.
Serve as an administrative liaison to the hospital board of trustees and committees.
Plan meetings and coordinate administrative activities of the hospital Board of Directors.
Provide information and serve as a resource regarding DMC policies, positions, practices, operations, and current or controversial issues.
Screen telephone calls and visitors and respond to routine and complex inquiries.
Guide office activities to ensure the smooth flow of work and information.
Coordinate the work of one or more lower-level secretaries or other administrative or clerical staff on a regular reporting or project basis.
Provide secretarial and administrative support to the Board of Trustees as needed.