Executive Assistant to Group President

Caterpillar Inc.•Irving, TX

8d•$89,210 - $133,810•Onsite

About The Position

As an Executive Assistant in Caterpillar's Digital, Technology & Distribution division, you will provide administrative support and coordination for the Group President, handling day-to-day global administrative and operational needs. The role is based onsite five days a week at Williams Square Corporate Headquarters in Irving, Texas, and requires up to 15% domestic and international travel. Relocation assistance and U.S. work authorization assistance are not offered.

Requirements

Extensive executive administrative experience providing strategic support to senior and executive leadership, including Group Presidents, Executive Vice Presidents, and C-suite stakeholders within large, matrixed organizations.
Previous experience handling or managing confidential company information.
Accuracy and attention to detail.
Ability to collaborate constructively with a variety of individuals and groups.
Effective written and verbal communication skills, including the ability to transmit, receive, and interpret information and needs accurately.
Flexibility and adaptability in changing environments.
Ability to manage multiple concurrent priorities and make effective judgments about prioritization and time allocation.
Problem-solving knowledge and ability to recognize, anticipate, and resolve organizational, operational, or process problems.
Knowledge of office electronic scheduling software and ability to create, review, and manage schedules.
Knowledge of office administration and ability to support local and remote teams, including travel, expenses, and computer software such as Microsoft Outlook, Word, Excel, PowerPoint, and Concur.

Responsibilities

Manage the executive leader's day-to-day global operational and administrative needs, including tasks, responsibilities, prioritization, and delegation.
Arrange complex domestic and international travel, assist with payments and expense processing, and reconcile charge cards.
Manage executive calendars and coordinate complex schedules across internal and external senior leaders and teams.
Oversee office procedures, including organizational documents, records, reports, and data entry.
Maintain a master calendar of holidays, special events, organization meetings, and gatherings to support global communications.
Coordinate event and meeting logistics, including catering and scheduling.