Executive Assistant to Group President

Caterpillar•Irving, TX

7d•Onsite

About The Position

As an Executive Assistant in Caterpillar's Digital, Technology & Distribution division, you will provide administrative support and coordination for the Group President, including day-to-day global administrative and coordination activities related to general business operations. The position is based onsite five days a week at Caterpillar's Williams Square Corporate Headquarters in Irving, Texas, and requires up to 15% domestic and international travel. Relocation assistance and U.S. work authorization assistance are not offered. The Digital, Technology & Distribution segment oversees the Cat Dealer Network, manages the global aftermarket parts distribution network and enterprise-wide inbound and outbound logistics, and develops digital and technology solutions for dealers and customers across all segments. Caterpillar describes itself as a global manufacturer of construction and mining equipment, engines, turbines, and locomotives, committed to helping customers build a more sustainable world and contributing to a reduced-carbon future.

Requirements

Extensive executive administrative experience providing strategic support to senior and executive leadership, including Group Presidents, Executive Vice Presidents, and C-suite stakeholders within large, matrixed organizations.
Previous experience handling or managing confidential company information.
Ability to complete tasks accurately and with a high level of precision.
Ability to collaborate constructively with a variety of individuals and groups.
Ability to communicate effectively and accurately transmit, receive, and interpret ideas, information, and needs.
Ability to adapt to changing environments and be comfortable with change.
Ability to manage multiple concurrent priorities, projects, groups, or activities and make effective judgments about prioritization and time allocation.
Knowledge of approaches and tools for recognizing, anticipating, and resolving organizational, operational, or process problems, and the ability to apply problem-solving skills in diverse situations.
Knowledge of office electronic scheduling software and ability to create, review, and manage schedules.
Knowledge of office administration and ability to support local and remote teams with tasks such as travel and expenses.
Ability to use Microsoft Outlook, Word, Excel, PowerPoint, and Concur.

Responsibilities

Manage day-to-day global operational and administrative needs for the executive leader, including tasks, responsibilities, prioritization, and delegation.
Facilitate complex domestic and international travel arrangements; assist with payments, expense processing, and charge card reconciliation.
Manage the executive's calendar and coordinate complex schedules across internal and external senior leaders and teams.
Oversee office procedures, including organizational documents, records, reports, and data entry.
Maintain a master calendar of holidays, special events, organization meetings, and gatherings involving office employees to support global communications.
Coordinate events and meetings, including logistics, catering, and scheduling.