Events Setup Coordinator

Geneva College•Beaver Falls, PA

6d•Onsite

About The Position

The Events Setup Coordinator coordinates and performs hands-on setup for on-campus events, helping ensure events are delivered with vibrant Christian hospitality. The role supports campus events, conferences, camps, banquets, special programs, and weekly chapel services. It reviews event work orders, prepares and restores spaces, manages event equipment and inventory, identifies facility concerns, and communicates setup changes and needs to the Events Supervisor and relevant campus departments. The coordinator assists the Events Supervisor with hiring, training, scheduling, and oversight of student employees, providing clear direction and ensuring compliance with safety, customer service, and setup procedures. The position also assists with camp and conference housing assignments, linens, setup, and logistics, and shares on-call support when overnight guests are on campus. Equipment purchases must remain within the established operating budget, and setups must comply with venue-capacity and emergency-egress requirements. The employee is expected to support Geneva College’s mission, vision, core values, and standards of conduct. Candidates must be thoughtful and articulate Christians and active members of a Protestant evangelical Christian church, and must support the College’s Foundational Concepts of Christian Education. The position requires the ability to perform the essential responsibilities with or without reasonable accommodation, including regular lifting of up to 50 pounds, and to reason, analyze, prioritize, make judgments, and solve problems. College data and personal information must be kept confidential.

Requirements

High school diploma or GED.
At least two years of combined experience in events or facilities work.
Computer literacy and the ability to learn and become proficient with scheduling software.
Spatial reasoning and attention to detail.
Ability to apply principles of supervision and schedule students to support multiple events on the same day.
Understanding of work management and direction, including developing goals and objectives and planning and organizing work.
Thoughtful and articulate Christian who is an active member of a Protestant evangelical Christian church.
Support for the College’s Foundational Concepts of Christian Education, expressed through an evangelical Christian profession of faith and the ability to integrate a Christian perspective into work.
Ability to perform essential responsibilities safely, with or without reasonable accommodation.
Ability to perform physical activities including walking, climbing, stooping, reaching, pushing, crawling, crouching, lifting, pulling, standing, kneeling, carrying, handling, talking, hearing, seeing, and sitting.
Ability to lift up to 50 pounds regularly.
Ability to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.
Ability to maintain the confidentiality of College data and personal information.

Nice To Haves

Bachelor’s degree.
Two or more years of combined experience in event planning, facilities management, or customer service.
Preference for candidates who support and have an articulate understanding of the Reformed faith.
Ability to respond professionally to unfamiliar, undefined, unexpected, or unstable situations.
Ability to recognize issues and implement solutions quickly.

Responsibilities

Review event work orders in advance to identify setup needs, equipment requirements, and potential conflicts.
Complete pre- and post-event setup for large campus events, conferences, camps, banquets, and special programs.
Physically set up tables, chairs, staging, room dividers, and other event items.
Ensure event spaces are clean, organized, safe, and prepared before guests arrive.
Maintain consistent setup standards across campus event spaces.
Provide assigned event support during evenings and weekends, including working on site as event staff.
Communicate setup changes and unexpected needs to the Events Supervisor.
Ensure event equipment is used, stored, and transported appropriately.
Inspect event spaces daily and ensure they are clean, organized, and returned to standard furniture configurations.
Identify setup or facility concerns and communicate them to the appropriate campus department.
Track and maintain inventory of event resources and recommend replacement of worn or damaged resources.
Complete weekly setup and oversight for chapel services.
Serve as a liaison to the Center for Student Engagement and Physical Plant for event-related needs.
Assist the Events Supervisor with hiring, training, scheduling, and oversight of student employees.
Ensure student employees follow safety, customer service, and event setup procedures.
Provide student workers with clear direction and expectations before, during, and after events.
Communicate student staffing needs and scheduling concerns to the Events Supervisor.
Assist with camp and conference housing assignments and linens, and provide setup and logistical support.
Share responsibility for on-call support when overnight guests are on campus.
Work within the established operating budget when purchasing equipment.
Ensure setups comply with venue-capacity codes and emergency-egress requirements.
Ensure student employees are trained in and comply with safe lifting and work practices.
Conduct work in a manner consistent with and supportive of Geneva College’s mission, vision, core values, and standards of conduct.
Keep protected College information confidential.