Events Coordinator

CITY OF MABLETON•Mableton, GA

About The Position

The Events Coordinator helps ensure the success of events offered by the City of Mableton, either independently or in partnership with staff or private providers. The role provides equipment and support services for special events, festivals, and other activities, with work spanning pre-event, on-site, and post-event activities. Responsibilities include concept design, planning, logistics, and execution of on-site events of varying sizes and purposes, ensuring a positive visual and interactive experience for residents, business owners, and visitors. The position requires strong customer service, creativity, flexibility, and the ability to work independently and collaboratively with City staff, volunteers, boards, commissions, vendors, and partners. Coordinators manage logistics, allocated budgets, and event operations to ensure events run smoothly. Work is performed under the supervision of the Parks and Recreation Director.

Requirements

Thorough and progressive experience in special event production, public relations, fundraising, and working with volunteers; an equivalent combination of experience and education is acceptable.
Valid State of Georgia driver's license (Non-commercial Class A or B) and a satisfactory motor vehicle record.
Knowledge of, or ability to learn, department rules, regulations, policies, and procedures.
Knowledge of municipal functions and contacts and activities of various departments.
Skill in operating a computer.
High energy, creativity, initiative, and a team-oriented approach.
Experience with large-scale live events or other on-site activities.
Strong organizational skills and goal- and deadline-oriented approach.
Strong communication skills, including clearly articulating ideas, expressing oneself fluently, understanding others' ideas, and writing effectively.
Experience with Microsoft Office tools such as PowerPoint, Excel, and Word.
Understanding of multimedia and audio/visual equipment.
Attention to detail and ability to multitask across several projects simultaneously.
Ability to understand and follow oral and written instructions quickly and accurately.
Ability to work independently, with or without specific instructions.
Ability to establish and maintain effective working relationships with City employees, the public, and other City officials.
Ability to work under pressure and complete multiple assignments under deadlines in a dynamic office environment.

Nice To Haves

Experience with Canva and Photoshop.
Bachelor's degree in Public Administration, Business Administration, or a related field is desirable.

Responsibilities

Secure sponsorships and maintain sponsor relationships.
Establish and maintain relationships with vendors and venues.
Plan event details from pre-planning through post-planning.
Prepare financial reports, collect payments on time, and submit invoices promptly for reconciliation.
Manage events and address potential problems; plan for scenarios that could affect event integrity.
Maintain working knowledge of the complex needs of a wide variety of events.
Help ensure event spaces are clean before, during, and after events.
Provide logistical and planning support for nonprofit and for-profit partners.
Work with City staff and partners to ensure festivals and events run smoothly and reflect positively on the City.
Coordinate with internal and external City and County departments regarding permits, security, street closures, trash, and related event needs.
Work with nonprofits to coordinate City-provided services and support.
Coordinate rentals, help maintain a master calendar of activities, special events, and theater rentals, and notify critical City staff about upcoming activities each week.
Coordinate timely, orderly setup and breakdown of tables, chairs, event equipment, and structures while following safety practices and handling equipment carefully.
Set up and break down audio/visual equipment for events, programs, and facility rentals, and perform minor troubleshooting.
Assist with welcome tent setup and breakdown and provide event support with trash, recycling, or supplies.
Assist with installation, de-installation, and maintenance of temporary art exhibitions.
Transport and install, or assist with placing, event décor in venues.
Assist with event concept design, planning, logistics, and on-site execution.
Operate a motorized cart as needed to safely move furniture, equipment, supplies, and structures.
Provide exemplary customer service and ensure the needs of City staff, volunteers, clients, guests, and vendors are met throughout events.
Keep storage areas organized and clean, staging only required equipment and furniture.
Perform basic groundskeeping as needed, including sweeping, raking, and cleaning venues to maintain presentation quality.
Handle marketing and advertising for City events, including internal communications and social media.
Perform other related duties as assigned.