Events Coordinator

Four Seasons Hotels and Resorts•Nashville, TN

17h•Onsite

About The Position

Four Seasons Hotel Nashville is seeking an enthusiastic and highly organized Events Coordinator to support the planning and execution of meetings, events, weddings, and social functions. The role supports seamless event operations by partnering with clients and internal departments to deliver personalized service and careful attention to detail. The Events Coordinator provides administrative and logistical support to the Events team and works with Sales, Reservations, Catering, and hotel operational departments. The position also supports clients and contributes to departmental operations and continuous improvement.

Requirements

Previous experience in hospitality, events, catering, hotel operations, or an administrative support role.
Excellent written and verbal communication skills and a professional, guest-focused approach.
Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office applications and ability to learn hotel systems and technology platforms.

Nice To Haves

College degree in Hospitality Management, Business, or a related field, or equivalent work experience.

Responsibilities

Provide administrative support to the Events team, including preparing contracts, banquet event orders (BEOs), reports, event menus, and client correspondence.
Maintain and update event bookings, client accounts, and function space information in the hotel's sales and catering systems.
Coordinate internal meetings and events under the guidance of the Director of Events.
Communicate event details to operational departments to support successful event execution.
Respond to client inquiries and requests professionally, promptly, and with a service-oriented approach.
Prepare and distribute event documentation, including group resumes, guest welcome materials, and banquet event orders.
Assist with event logistics, including hospitality desks, guest greetings, room inspections, and event setup coordination.
Support the Sales, Reservations, and Catering teams as needed.
Participate in departmental meetings and contribute to continuous improvement initiatives.
Maintain accurate files, records, and administrative systems while protecting confidentiality.

Benefits

Competitive salary and comprehensive benefits package.
Training and career development opportunities.
Employee discounts and complimentary stays at Four Seasons Hotels & Resorts worldwide.
Complimentary dry cleaning for employee uniforms.
Complimentary employee meals.
Medical, dental, vision, and life insurance; disability coverage; and an Employee Assistance Program.
401(k) retirement plan.
Paid time off and holiday pay.
Inclusive employee events and recognition programs throughout the year.
Opportunity to grow with a leading luxury hospitality company.