Events Coordinator

Alliance Family Services

About The Position

The Events Coordinator plans, coordinates, and executes donor and organizational events across all Alliance Family Services regions. The role ensures events are organized, well-run, and reflect the organization’s mission and standards. The coordinator works closely with Regional Directors, the CEO, the Senior Marketing Director, and the Donor Relations Manager to establish and carry out event plans, and supervises event volunteers. The position requires event coordination experience, strong organizational and communication skills, attention to detail, and the ability to manage multiple events, projects, and deadlines. The successful candidate must be able to work evenings and weekends and travel between regions as event schedules require. The role also requires a committed Christian who is active in a local church, affirms the stated beliefs and policies of Alliance Family Services, and can interact professionally and confidentially with donors, staff, vendors, volunteers, and the public.

Requirements

Committed Christian who is active in a local church and demonstrates a personal relationship with Jesus Christ as Lord and Savior.
Clear understanding of and firm commitment to the belief that abortion is murder.
Agreement with and willingness to uphold Alliance Family Services’ Statement of Principle, Statement of Faith, Commitment of Care, and policies.
Ability to interact tactfully, professionally, and effectively with donors, staff, vendors, volunteers, and the public while maintaining confidentiality.
Strong organizational skills and attention to detail.
Ability to manage multiple events, projects, and deadlines effectively.
Strong written and verbal communication skills.
Ability to follow direction and execute responsibilities consistently and professionally.
Event coordination experience required.
Ability to work evenings and weekends and travel between regions as event schedules require.
Proficiency in standard office and communication tools.

Nice To Haves

Experience managing vendors, venues, and event budgets.

Responsibilities

Coordinate and execute donor and organizational events across regions, including Stories of Hope events, galas, Walks for Life, donor gatherings, and internal events, under the direction of the Senior Marketing Director, Regional Directors, and CEO(s).
Collaborate with Regional Directors and/or CEO(s) to establish clear direction, goals, and expectations for each event.
Coordinate event logistics, including venues, vendors, materials, timelines, and event flow.
Ensure events are executed with excellence, professionalism, and attention to detail.
Oversee event-day setup, the run of show, and teardown.
Maintain an organizational event calendar based on regional planning.
Track event timelines, vendor contracts, and event budgets.
Ensure event-related data, including registrations, attendance, and results, is accurate and shared with the Donor Relations Manager.
Attend staff meetings, trainings, and events as requested.
Participate in annual evaluation and goal-setting processes.
Partner with the Donor Relations Manager on guest lists, invitations, and pre- and post-event donor communication.
Create an event atmosphere that supports a warm and welcoming donor experience.
Provide event details, photos, and content for donor communications and social media.
Recruit, organize, and manage event volunteers.
Provide clear direction and oversight to event volunteers.
Ensure volunteers contribute to a positive and welcoming experience for donors and guests.