Events & Organizational Support Manager

Michigan Afterschool Partnership•Lansing, MI

10d•$60,000 - $65,000•Remote

About The Position

The Events & Organizational Support Manager supports the Michigan Afterschool Partnership’s organizational planning, event management, and implementation of strategic priorities. The role coordinates annual organizational planning, manages large-scale events and conferences, supports key projects and initiatives, and monitors timelines and deliverables to help maintain organizational progress. Working closely with the Director of Operations, the manager anticipates needs, supports planning and forecasting, identifies potential challenges, and strengthens coordination, accountability, and follow-through across departments. This is a remote position with required travel and in-person meetings. The role is grant-funded and dependent on annual grant allocations.

Requirements

At least three years of professional experience in event management, project management, organizational planning, nonprofit operations, or a related field.
Demonstrated experience developing and managing detailed project plans, event timelines, and organizational schedules while coordinating multiple activities and competing priorities.
Experience preparing event materials, planning resources, implementation documents, and other organizational materials.
Ability to independently manage complex assignments, exercise initiative, solve problems, and follow through with minimal supervision.
Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines effectively.
Excellent written and verbal communication and interpersonal skills, with the ability to collaborate across departments.
Strong strategic and systems thinking skills, including the ability to understand organizational priorities and recognize connections, dependencies, and potential impacts across projects, events, and departments.
Commitment to equity and expanding out-of-school-time access for Michigan youth.
Willingness, availability, and ability to travel statewide and nationally as needed.

Responsibilities

Manage the planning, coordination, execution, and evaluation of events, conferences, statewide convenings, organizational meetings, and other activities.
Develop and maintain event workplans, budgets, timelines, schedules, planning templates, and checklists.
Coordinate event logistics, including venues, vendors, speakers, registration, accommodations, transportation, technology, staffing, materials, accessibility, and participant experience.
Coordinate with MASP staff, partners, and vendors on responsibilities, resources, communications, expectations, and deliverables.
Monitor event planning progress, anticipate needs, identify challenges, and coordinate follow-up to ensure readiness.
Manage on-site event operations, troubleshoot challenges, and implement practical solutions.
Monitor event budgets and expenditures, maintain financial records, and support reconciliation with the Director of Operations.
Coordinate post-event evaluations and follow-up to identify improvements and support equity, accessibility, and belonging.
Coordinate annual and ongoing organizational planning to support the strategic plan, organizational priorities, and departmental workplans.
Work with the Director of Operations to maintain planning timelines covering events, initiatives, programs, meetings, deadlines, and deliverables.
Support staff in using planning tools and tracking systems, and develop new tools as needed to monitor deadlines, responsibilities, and deliverables.
Support planning and forecasting by anticipating activities, resource needs, scheduling conflicts, and challenges, and identifying connections across organizational activities.
Monitor strategic plan milestones and organizational progress in relation to priorities and timelines.
Identify planning gaps, competing priorities, and potential delays; recommend solutions and coordinate preparations.
Prepare planning materials, implementation documents, project resources, and progress updates for organizational meetings and initiatives.
Support coordination and implementation of organizational projects, strategic initiatives, and special assignments with the Director of Operations.
Collaborate across departments to align activities, responsibilities, timelines, and deliverables with organizational priorities.
Coordinate planning discussions, prepare meeting materials, document decisions and action items, and communicate responsibilities and next steps.
Monitor workplans, initiatives, and commitments; communicate deadlines, provide reminders, and follow up with department directors and staff.
Identify cross-departmental dependencies and communicate how changes, delays, or competing priorities may affect organizational activities.
Prepare progress updates and communicate outstanding needs, potential challenges, and implementation concerns to the Director of Operations.
Collaborate with the Operations Coordinator and Data Systems Coordinator on accurate tracking, documentation, and communication of organizational activities.
Identify opportunities to improve cross-departmental coordination, communication, and follow-through.
Support emerging organizational priorities, special projects, and additional initiatives as needed.
Perform other duties as needed and assigned.