Events and Conferences Manager

CCS Fundraising

1d•$70,000 - $90,000•Remote

About The Position

CCS Fundraising is seeking an experienced, highly organized Events and Conferences Manager to lead the planning, execution, and on-site management of sponsorship activations across a portfolio of industry conferences and events. The role ensures CCS receives the full value of its conference sponsorship investments while delivering successful event experiences for CCS colleagues and clients and supporting the firm’s strategic business objectives. The position is open to candidates throughout the United States and is remote. Preference may be given to candidates within commuting distance of a CCS office to support in-person collaboration, team engagement, and firm initiatives. Travel is required up to two times per month. The role reports to the Executive Vice President, Growth Marketing. Candidates must be authorized to work in the United States without current or future visa sponsorship; CCS cannot sponsor employment visas for this position. CCS Fundraising is an international strategic fundraising firm that partners with nonprofit organizations. It supports more than 700 nonprofit organizations annually and has over 600 professionals and 18 offices throughout the United States and Europe. CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities.

Requirements

Bachelor’s degree in Event Management, Marketing, Communications, Business, Hospitality, or a related field.
At least 5 years of professional event planning experience, including conference and sponsorship management.
Experience coordinating exhibitors and sponsor programs for large-scale events.
Strong project management and organizational skills.
Excellent verbal and written communication skills.
Experience managing multiple events simultaneously.
Proficiency with Microsoft Office, event management platforms, and CRM systems.
Authorization to work in the United States without current or future visa sponsorship.

Responsibilities

Serve as the primary point of contact for conference sponsors and exhibitors.
Manage sponsorship deliverables from contract execution through post-event reporting.
Oversee sponsor logistics, including booth assignments, registrations, shipping, branding requirements, lead retrieval, and on-site support.
Manage the warehouse and shipping of materials, coordinating warehouse requests for corporate and regional events.
Manage conference SWAG inventory.
Ensure fulfillment of sponsorship benefits and contractual obligations.
Build relationships with sponsors to support retention and future opportunities.
Plan and execute sponsorship activations for conferences, trade shows, and corporate events.
Develop and manage event timelines, project plans, and production schedules.
Lead internal attendee processes for corporate-sponsored conferences and events, including booth-time scheduling, logistics documents, and pre- and post-conference calls.
Research, recommend, and confirm venue contracts for event receptions.
Manage venue requirements, vendors, receptions, signage, food and beverage, and event technology.
Review invoices for accuracy, maintain budgets, and submit timely payment requests.
Provide on-site event management and troubleshoot issues quickly and professionally.