Event Coordinator, Conferences and Events

Foundation for California Community Colleges•US CA Remote, CA

1d•$24 - $25•Remote

About The Position

The Event Coordinator, Conferences and Events, supports the Foundation for California Community Colleges and the California Community Colleges Chancellor’s Office. The role assists Event Specialists with larger events and manages smaller in-person, hybrid, or virtual events from conception through execution and post-event wrap-up. The position is remote within California, requires residence in California, and involves approximately 25–35% travel for in-person events. The coordinator helps plan and deliver conferences and events, supports client and venue management, manages event documents and communications, and provides on-site logistical support as needed. The role contributes to a mission-focused nonprofit team working with public and private partners to improve the student experience and expand pathways to economic and social mobility across California.

Requirements

At least 2 years of related client-side work experience in event planning, conference services, and logistics, from conception through execution.
At least 2 years of experience supporting a team.
Experience in event planning and execution.
Experience with hotel RFPs, contracts, and AV contracts.
Exemplary, responsive customer service skills.
Ability to identify and mitigate risk for the organization and clients.
Ability to prioritize assignments and complete them in a timely manner.
Ability to plan projects from start to finish and see them through to success.
Ability to understand and deliver on budgets and complex timelines.
Strong initiative and proactive, intuitive problem-solving instincts.
Strong remote-work productivity and ability to multitask as projects arise.
Proficiency with Microsoft Office Suite, especially Word, Outlook, PowerPoint, and Excel; event registration software; scheduling tools; CRM software such as Salesforce; task-management tools such as Asana; and standard office software and equipment.
Proficiency with Google Suite, including Google Drive, Google Docs, and Google Sheets.
Must reside in California.

Responsibilities

Support Event Specialists on larger events and manage smaller in-person, hybrid, or virtual events from conception to execution and post-event wrap-up.
Assist with client intake, planning, and debrief meetings.
Assist with venue management, including RFP management, analysis, selection, site visits, venue contracts, Banquet Event Orders, and AV contracts.
Assist with event technology, including registration, event platforms, auxiliary services, and networking.
Assist with event communications plans for speakers and attendees.
Assist with creating and/or reviewing event registration sites and communication deliverables.
Manage and update event documents, including run of show, planning timelines, and internal and external documents.
Provide support for or manage on-site needs, including the registration desk, food and beverage, speakers, and other event logistics.
Complete other projects and tasks as assigned.