Event Account Coordinator, Pharmaceutical Events

Augeo Affinity Marketing•Overland Park, KS

9d•Hybrid

About The Position

The Event Account Coordinator creates memorable virtual and in-person experiences for clients and their attendees. Projects vary and may include meetings, incentives, media events, and prize programs. The coordinator partners with multiple departments to carry out project action plans, including industry research, attendee management, content organization, and virtual platform development. Administrative work—including cross-checking, data transfer, and shipping—is also essential, with accuracy and quality expected throughout. This is a hybrid role, with approximately three days per week working from the company’s Kansas City office. The coordinator supports attendee communications and registration, event databases, event and marketing materials, destination and venue research, and vendor coordination. The role also contributes to client meetings, event concept development, sales proposals, and team activities. Event execution may involve approximately 5–10% of the year onsite, including physical travel or in-office execution, and may require long hours and managing multiple moving parts.

Requirements

Bachelor’s degree.
Strong ability to multitask, prioritize, and manage time in a deadline-driven environment.
Organized, with exceptional attention to detail.
Self-starter who is resourceful.
Able to take direction from and work with people with varied personalities.
Proactive communication skills.
Professional demeanor and high-level customer service skills.
Flexible and optimistic.
Excellent computer skills, with proficiency in Excel and Word required.
Excellent communication skills.

Nice To Haves

Experience in event planning, marketing, or a related field.

Responsibilities

Manage attendee communications and registration, including hotline, email, and mailings.
Manage event databases, including data entry, proofing, and report generation.
Compose, proofread, and edit websites, virtual event platforms, marketing materials, and communications.
Perform administrative tasks such as cross-checking reports, running errands, printing, shipping, and managing inventory.
Research and organize information about destinations and venues.
Obtain quotes, compare options, and work with vendors to book air and ground transportation, hotel rooms, and activities for in-person events.
Participate in client calls and meetings by taking notes and providing call recaps.
Take an active role in onsite event execution, which may include travel or in-office execution.
Contribute to event concept development.
Assist with sales and proposal processes through research using the internet, phone, and industry publications.
Participate actively in staff and team meetings.
Represent Augeo Experience’s brand in the community, industry, among prospective and current clients, and internally.