Event Account Coordinator, Pharmaceutical Events

Augeo Affinity Marketing, Inc.•Overland Park, KS

18h•Hybrid

About The Position

The Event Account Coordinator creates memorable virtual and in-person experiences for clients and attendees. Projects may include meetings, incentive programs, media events, prize programs, and other event types. The coordinator partners with colleagues across departments to carry out project action plans, including industry research, attendee management, content organization, and virtual platform development. The role also includes administrative work such as cross-checking, data transfer, and shipping, with accuracy and quality essential throughout. This is a hybrid role, with approximately three days per week working from the company’s office in Kansas City. Onsite event execution accounts for approximately 5–10% of the year and may involve physical travel or in-office execution, long hours, and close management of multiple moving parts.

Requirements

Bachelor’s degree.
Ability to multitask, prioritize, and manage time in a deadline-driven environment.
Strong organization and exceptional attention to detail.
Self-starter who is resourceful.
Ability to take direction and work with people with different personalities.
Proactive communication skills.
Professional demeanor and high-level customer service skills.
Flexible and optimistic.
Excellent computer skills, including proficiency in Excel and Word.
Excellent communication skills.

Nice To Haves

Experience in event planning, marketing, or a related field.

Responsibilities

Manage attendee communications and registration, including hotlines, email, and mailings.
Manage event databases, including data entry, proofing, and report generation.
Compose, proofread, and edit websites, virtual event platforms, marketing materials, and communications.
Perform administrative tasks such as cross-checking reports, running errands, printing, shipping, and managing inventory.
Research and organize information about destinations and venues.
Obtain and compare vendor quotes and coordinate with vendors to book air and ground transportation, hotel rooms, and activities for in-person events.
Participate in client calls and meetings by taking notes and providing recaps.
Take an active role in onsite event execution, including communication, facilitation, adaptability, and problem solving.
Contribute to event concept development.
Assist with sales and proposals by conducting research using the internet, phone, and industry publications.
Participate actively in staff and team meetings.
Represent Augeo Experience professionally in the community, industry, among prospective and current clients, and internally.