Assistant Director Conferences and Events, Broken Arrow

Northeastern State University•Broken Arrow, OK

3d•Onsite

About The Position

This position coordinates the scheduling of conferences and events through the University Center and manages marketing efforts within auxiliary services, including university housing. The role assists in directing the marketing and scheduling of university facilities and housing, with successful performance resulting in effective marketing and use of those facilities. The position works under goals and instructions from the Auxiliary Services Director, who spot-checks completed work for procedural compliance and the propriety of results. It directly supervises assigned student personnel. The work involves varied duties, frequent interruptions, and contact with university employees, faculty, staff, students, clients, and the public. Work is typically performed in an office, with occasional outdoor work in cold or inclement weather.

Requirements

Knowledge of conference and event planning principles, standard business practices, business marketing principles, scheduling software, and budget management principles.
Skill in delegating responsibility and authority; operating computers and job-related software; decision-making and problem-solving; interpersonal relations and dealing with the public; developing marketing programs and materials; and oral and written communication.
A baccalaureate degree in a course of study related to the occupational field, or commonly associated knowledge and competency from completing such a degree.
Experience sufficient to thoroughly understand subordinate positions and answer questions and resolve problems, usually associated with one to three years of experience or service.
Possession of, or ability to readily obtain, a valid Oklahoma driver’s license for the type of vehicle or equipment operated.
Applicants must be currently authorized to work in the United States on a full-time basis.
Newly hired employees must provide an original Social Security card during the hiring process.

Responsibilities

Schedule meeting spaces in the University Center and other assigned campus facilities, as well as equipment, tables, chairs, and other items.
Facilitate logistical support for clients and work with university departments to provide client services.
Coordinate oversight of facility set-up.
Maintain the database and scheduling program.
Participate in planning and executing designated university events.
Recruit, schedule, contract, and invoice summer conferences.
Assist with hiring, training, supervising, and evaluating summer conference student staff.
Prepare and process client billing.
Develop and manage budgets.
Develop and implement auxiliary services and university housing marketing strategies.
Seek opportunities to enhance the image of auxiliary services.
Perform related duties as assigned.