Event Technology Coordinator

First Global Management Services•Jersey City, NJ

21h•Hybrid

About The Position

The Event Technology Coordinator assists the event technology team with registration websites, app builds, database management, and other technology-related aspects of events. The role helps maintain consistent and accurate attendee information, generate registration lists, and support event delivery teams with event and meeting coordination as needed. It also involves communicating with clients, preparing event materials, coordinating onsite registration, and producing post-event surveys and analytics. Limited domestic and/or international travel may be required.

Requirements

At least 1 year of experience in attendee data management and event technology, including entry-level meeting planning and coordination involving registration and event technology, or relevant internship experience.
Intermediate proficiency in Microsoft Office, particularly Excel.
Ability to manage multiple projects simultaneously.
Good written and oral communication skills at all levels.
Motivation and initiative, ability to take direction and work independently, and ability to think innovatively.
Willingness to work outside normal business hours, including evenings and weekends, and travel 10–20% when required to be onsite at events.

Nice To Haves

Bachelor's degree preferred.
Experience with registration website platforms such as Cvent, Splash, Certain, Aventri, or Eventbrite; other registration platforms are also relevant. Preferred but not required.
General knowledge of HTML and CSS; a plus but not required.

Responsibilities

Support event registration websites, app builds, and technological aspects of events.
Manage databases to maintain consistent information, accurate new and existing data, and effective list generation.
Communicate with internal and external clients and respond to queries within agreed service level agreements.
Contact clients to obtain information relevant to events.
Coordinate name badges, tent cards, place cards, departure notices, email confirmations, agendas, and signage as appropriate.
Lead onsite registration procedures, including training temporary staff and monitoring attendee participation.
Travel periodically to oversee attendee logistics and registration at offsite events.
Create and distribute post-event client surveys.
Manipulate registration lists to provide relevant data, year-on-year statistics, and insights into event analytics.
Track and maintain time spent on projects to accurately reflect work performed.
Provide event and meeting coordination support to the event delivery team as needed.

Benefits

Medical, dental, and vision coverage, including the option of a high-deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverages.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Annual discretionary bonus eligibility.
Potential opportunities to work on projects across different locations internationally.