Event Staging Sales Coordinator
About The Position
The Event Staging Sales Coordinator at IMS Technology Services supports sales and account managers through account reconciliation, reporting, pipeline management, lead-generation research, marketing initiatives, and sales document management. The role focuses on accuracy, efficiency, and productivity, including managing and reporting in HubSpot, processing documentation, assisting with accounts receivable and payable, coordinating with internal departments, and ensuring compliance with IMS business policies and procedures. The position is onsite in Linwood, Pennsylvania, five days a week.
Requirements
- High school diploma or GED required.
- Minimum of 2–3 years of event or business services sales reporting experience.
- Proficiency in Microsoft Office Suite, including Teams, Word, Excel, and Outlook, and MS Power BI.
- Experience with HubSpot and MRP and CRM systems; knowledge of similar sales CRM systems is considered.
- Excellent verbal and written communication skills.
- Strong organizational, prioritization, and planning skills.
- Ability to independently manage multiple priorities and timelines.
- Attention to detail and a high level of accuracy.
- Effective team player with initiative.
Nice To Haves
- Associate degree in business services or higher.
- Knowledge of sales CRM systems similar to HubSpot.
Responsibilities
- Work directly with the VP of Business Development on pipeline management, sales reporting, marketing initiatives, lead generation and assignments, proposal generation, and asset management.
- Assist with requested changes or additions from Sales and Account Managers and communicate them to internal departments.
- Request and process external-client documentation, including certificates of insurance, W-9s, terms and conditions, and credit terms and requests.
- Ensure signed quotes, tax exemption certificates, and related documents are received and properly filed in coordination with Sales and Account Management and the Corporate Services Team.
- Co-manage and maintain HubSpot with senior management, Sales Managers, and Account Managers, including reporting.
- Use MS Power BI to align and report on critical sales data.
- Co-manage and maintain Boomer.com for exhibit-order and ICW support, sales lead generation, qualification, and assignment.
- Manage, track, and distribute customer surveys.
- Review and act on IMS reports as requested and communicate updates.
- Assist Sales and Account Managers in verifying discrepancies and resolving billing and invoicing issues.
- Participate in related departmental initiatives as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
