Event Specialist

Corewell Health • Southfield, MI

20h • Onsite

About The Position

The Event Specialist manages events related to the service line, including collaboration with Foundations and other related service line affiliations. The role anticipates project needs, prioritizes work, meets deadlines with little supervision, and requires willingness to work occasional evenings and weekends. It encompasses all aspects of special event management and calls for outstanding customer service, enthusiasm for the service line, and relationship-building with internal and external customers.

The role supports event planning and execution, including venue and vendor coordination, research and site visits, event layouts, on-site production, materials preparation, event closeout, budgeting, financial tracking, contracts, scheduling, and maintaining the overall events calendar.

Requirements

• Bachelor's degree or equivalent in Communications, Marketing, Hospitality Management, or a related field.
• Two years of relevant experience in office administrative management or a work environment with transferable skills.
• Two years of relevant experience coordinating special events or event planning.

Responsibilities

• Assist with negotiating space contracts and booking event space.
• Arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Create and revise room layouts for each event.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and cleanup for events as necessary.
• Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, and related items.
• Close out events as required.
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
• Track event finances, including check requests, invoicing, and reporting.
• Coordinate appointments and visits to view the space, and schedule events on the calendar.
• Prepare and modify event contracts as requested.
• Maintain and communicate the overall calendar of events.

Benefits

• Comprehensive benefits package
• On-demand pay program powered by Payactiv
• Discounts directory
• Optional identity theft protection
• Optional home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time