Event Specialist

Corewell Health • Southfield, MI

1d • Onsite

About The Position

The Event Specialist manages events related to the service line, including collaboration with Foundations and other related service line affiliations. The role anticipates project needs, prioritizes work, meets deadlines with little supervision, and requires occasional evening and weekend availability. It encompasses all aspects of special event management and calls for outstanding customer service, professionalism, enthusiasm for the service line, and relationship-building with internal and external customers.

The role supports event planning and delivery by coordinating venues, catering, supplies, audiovisual equipment, travel, signage, décor, vendors, layouts, event materials, on-site production, cleanup, and event closeout. It also assists with budgets, financial tracking, progress reporting, contracts, scheduling, site visits, and maintaining the overall events calendar.

Requirements

• Bachelor's degree or equivalent in Communications, Marketing, Hospitality Management, or a related field.
• Two years of relevant experience in office administrative management or a work environment with transferable skills.
• Two years of relevant experience coordinating special events or event planning.

Responsibilities

• Assist with space contract negotiations and book event space.
• Arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor.
• Conduct research and site visits, and identify resources to help staff assess event possibilities.
• Create and revise room layouts for events.
• Serve as a liaison with vendors on event-related matters.
• Assist with on-site event production and cleanup as necessary.
• Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, and other event materials.
• Close out events as required.
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
• Track event finances, including check requests, invoicing, and reporting.
• Coordinate appointments and visits to view the space, and schedule events on the calendar.
• Prepare and modify event contracts as requested.
• Maintain and communicate the overall calendar of events.

Benefits

• Comprehensive benefits package supporting financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv.
• Discounts directory with offers on restaurants, phone plans, spas, and other services.
• Optional identity theft protection, home insurance, and auto insurance.
• Traditional and Roth retirement options with service contribution and matching savings.

What This Job Offers

• Job Type: Full-time