Event Specialist

The Ohio State University•Columbus, OH

23h•Onsite

About The Position

The Advancement Events Specialist is a full-time, fixed-term position with an appointment of up to three years. Reporting to the Assistant Director of Advancement Events, the role supports the Advancement Events team’s managers, assistant directors, and director with event-related and operational work. The specialist also independently manages a small portfolio of events, developing plans, making decisions, and implementing events in partnership with engagement and fundraising experts. On-site assistance at other departmental events is provided as needed. The role calls for strong customer service, organizational, multitasking, and time-management skills, as well as experience with Microsoft Office. The position is designated as standby under the university’s Disaster Preparedness and University State of Emergency Policy 6.17.

Requirements

Bachelor's degree in an appropriate field.
One year of event-planning experience, or an equivalent combination of education and experience.
Ability to stand for long periods of time.
Ability to lift 50 pounds occasionally and 25 pounds frequently.
Ability to work a flexible schedule, including evenings and weekends.
Strong customer service, organizational, multitasking, and time-management skills.
Experience working with Microsoft Office.

Nice To Haves

Experience planning events in a university setting.
Experience in Advancement Events and Alumni Association settings.

Responsibilities

Support event managers and leadership with event-related tasks, vendor relations, and coordination with internal partners.
Order event supplies, maintain inventory, and print and organize event-day materials such as name tags and lists.
Send and review requests for proposals (RFPs).
Ensure event data is captured in the TAS customer relationship management system.
Track budgets, send surveys, compile survey results, and enter fiscal requests for event partners.
Provide on-site assistance at other departmental events, including setup, registration, greeting, giving directions, and teardown.
Plan and implement a portfolio of smaller-scale events, serving as planner, central contact, and decision-maker.
Establish event goals and objectives with input from event owners and develop follow-up plans to assess return on investment.
Prepare budgets and monitor expenses for assigned events.
Communicate with internal and external partners to ensure event success.
Negotiate contracts with outside vendors and ensure event data is entered in TAS.
Work on special projects and perform other duties as assigned.