Event Sales Coordinator

Invited • Fair Oaks Ranch, TX

9d

About The Position

The Event Sales Coordinator assists with planning and coordinating club event sales to enhance the member and guest experience. Working closely with the Event Sales Manager, this role helps manage event details from initial inquiry through final execution and supports the annual event sales plan through prospecting and client interactions. The Coordinator provides administrative support, maintains client records, and facilitates communication among clients, the sales team, and internal departments.

Requirements

• High school diploma or equivalent.
• At least 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.
• Ability to stand, walk, and perform physical activities for extended periods.
• Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
• Ability to climb ladders, squat, kneel, reach, grasp, twist, bend, and fold or unfold items as required.
• Ability to lift, carry, push, and pull up to 25 lbs. occasionally.
• Effective communication involving talking and hearing, with sufficient visual acuity.

Nice To Haves

• College coursework in hospitality, marketing, or a related field.
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.

Responsibilities

• Assist the Event Sales Manager with event sales coordination and execution, including event details, logistics, and client communication.
• Serve as the primary client contact during event planning and document and communicate client needs and preferences.
• Help create and distribute event proposals, contracts, event orders, floor plans, and diagrams, ensuring accuracy and attention to detail.
• Maintain and update the client database and assist with developing a prospect inventory.
• File and organize event documents, including contracts and payment records.
• Assist with basic financial tracking, including recording deposits and payments with the accounting team.
• Manage event supplies and inventory and coordinate with vendors as needed.
• Coordinate with kitchen and service teams to communicate and execute event details.
• Participate in sales and event meetings and provide updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.
• Assist others and take on additional tasks as assigned by management.
• Follow company, club, and department policies, procedures, and instructions.
• Maintain professionalism and a commitment to excellence when interacting with members, colleagues, and staff.
• Follow safe working practices and comply with safety guidelines.
• Pursue personal and professional growth and maintain certifications required for the role.
• Address and resolve challenges using available resources and work with regional and corporate teams to support club operations.
• Attend daily briefings and participate in required activities.

Benefits

• Medical, dental, and vision coverage for eligible full-time team members.
• Life insurance for eligible full-time team members.
• Short-term and long-term disability insurance for eligible full-time team members.
• 401(k) retirement savings plan for eligible full-time team members.
• Generous paid time off and leave programs for eligible full-time team members.
• Time off as required by applicable law for part-time team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED