Event & Meeting Planner

Sentry Insurance Agency•Stevens Point, WI

4d•Hybrid

About The Position

Our Event and Meeting Planners provide effective project management support of meetings and events. They develop and implement all aspects of small to medium-size events and meeting planning requirements, working directly with a Lead Planner on tasks pertaining to the event. They ensure timely and effective implementation of all operational aspects of a meeting or event. This role involves creating program documentation, meeting with business leadership to understand needs, presenting event plans, providing updates to stakeholders, researching and responding to event-related issues, participating in planning and scheduling, creating detailed project plans, submitting requests for event assets, preparing cost summaries, and composing and editing communications for meetings and events.

Requirements

Bachelors Degree or equivalent work experience.
Minimum of 5 years related work experience.
Experience in event management and hospitality industry.
Knowledge of safety and risk mitigation measures to execute events in a safe and secure environment.
Ability to work within specific time limitations and deadlines.
Willing to travel extensively, work a flexible schedule that includes evenings and weekends.
Strong organizational and interpersonal communication skills including political acumen and social perceptiveness.
Ability to provide outstanding and positive customer service to all stakeholders and levels of management.
Demonstrated positive attitude and flexibility with change management.
Excellent judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
Proficient in the use of personal computers, automated systems, and software applications including Word, Excel and PowerPoint.

Nice To Haves

Experience with virtual events preferred.

Responsibilities

Develop and implement all aspects of small to medium-size events and meeting planning requirements.
Work directly with a Lead Planner on tasks pertaining to the event.
Ensure timely and effective implementation of all operational aspects of a meeting or event.
Create program documentation to include agendas, event portfolios, overviews, budgets and proposals.
Meet with business leadership to understand specific events and meeting needs.
Presents basic to moderately complex event plans and outcomes to the business, including executives, ensuring a clear understanding on how their vision is being supported.
Provide regular updates to business stakeholders on event progress.
Researches and responds to event related issues as they arise.
Participate in planning and scheduling to establish deadlines and ensure the timely completion of independent tasks, short and long-term projects.
Create and maintain detailed project plans for assigned programs to ensure all projects are handled appropriately and completed in timely manner.
Submit requests into the marketing project management system to create physical and digital event assets.
Collaborate across marketing teams to ensure projects are completed according to timelines.
Prepare cost summary and recommendation for Director of Meetings and Events and stakeholder review/approval.
Compose and edit communications for meetings and events to ensure all internal and external stakeholders are knowledgeable of events taking place.