SENIOR MEETING PLANNER

Compass Group•New York, NY

18h•$87,000 - $111,000

About The Position

The Senior Meeting Planner supports the Executive Dining Room (EDR) and executive administrative community, serving as the primary contact for executive assistants and C-suite offices. The role manages EDR reservations, private dining, client meals, and executive meetings from booking through execution, providing a centralized, one-stop planning experience with consistent service and adherence to Event Planning Operating Procedures. The planner leads end-to-end coordination of executive dining room events, including booking, room setup, menus, service, communications, and post-event review. The position works closely with executive offices, culinary and service teams, and internal partners such as catering, audiovisual, IT, security, and facilities. It also provides discreet, white-glove support to executive hosts and guests, maintains records of preferences and event costs, prepares monthly reporting, and supports safety and emergency protocols. Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA. The company describes its work as supporting long-term career development through individual training and development programs. This is not a temporary contract position. The listed salary range is $87,000–$111,000. Applications are accepted on an ongoing basis.

Requirements

Associate degree and 3+ years of equivalent experience in a client-facing, VIP, or hospitality environment.
Demonstrated experience managing C-suite-level and/or VIP events within a corporate environment.
Proven leadership experience overseeing event planners or coordinators.
Ability to think strategically about short-term and long-term objectives and challenges.
Excellent organizational and administrative skills, including the ability to prioritize tasks.
Ability to work with little supervision and manage multiple tasks simultaneously.
Excellent oral and written communication skills, with strong attention to detail.
Strong computer skills and knowledge of office technology, equipment, and Excel programs.
Proficiency with conference room reservation or space management systems.
Ability to work collaboratively and flexibly to support colleagues and business needs.
Ability to maintain discretion with sensitive information and high-profile guests.
Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.

Nice To Haves

Experience managing and mentoring a diverse workforce and providing associates with ongoing training and career-development opportunities.
Experience managing vendor relationships and contracts.

Responsibilities

Serve as the primary planner and client point of contact for executive-level meetings and events, consolidating communication and execution across locations.
Lead end-to-end planning for executive dining room meetings, from intake through post-event review, using a centralized planning model.
Manage the EDR booking calendar and confirm dining rooms, seating, configurations, and timing in alignment with executive schedules.
Partner with the Executive Chef and EDR culinary and service teams on menus, dietary restrictions, allergies, and special requests.
Develop function sheets and run-of-show documents detailing event timelines, service flow, and responsibilities.
Facilitate client consultations, pre-conference meetings, and cross-functional alignment for complex events requiring enhanced operational support.
Coordinate with the EDR and internal teams, including catering, audiovisual, IT, security, facilities, and food services, to meet event needs.
Conduct pre- and post-conferences and prepare run-of-show documents for executive committee and VIP meetings and events.
Complete monthly report packs, including concierge catering billing and statistical information.
Support executive assistants with guest lists, arrival times, seating plans, place cards, and other details for executive hosts and guests.
Coordinate with executive calendars and promptly adjust reservations when meetings change.
Prepare and distribute booking confirmations, reminders, and day-of details to executive offices.
Maintain records of executive preferences, including preferred rooms, menu selections, and dietary needs.
Handle confidential information, VIP guests, and high-profile meetings with discretion.
Communicate consistently with team members and department leaders to ensure meeting details are prepared and executed professionally.
Stay current on emergency procedures, act as a point of contact during incidents or evacuations when assigned, and carry out assigned safety roles.
Understand and comply with Risk Assessments.
Demonstrate commitment to the company’s Service Excellence Standards and support organizational decisions with a solutions-oriented mindset.
Manage vendor relationships and contracts as required.
Ensure compliance with company policies, food safety standards, and safety regulations during EDR events.
Maintain detailed records of event charges, cost centers, and budgets to support accurate billing.
Gather feedback from executive hosts and assistants and support post-event evaluations to identify improvements.
Manage and mentor a diverse workforce, providing ongoing training and career-development opportunities.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life and AD insurance
Disability insurance
Retirement plan
Paid time off
Holiday time off (varies by site and state)
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet insurance
Commuter benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Paid Parental Leave
Personal Leave
Paid and/or unpaid time-off benefits in accordance with applicable federal, state, and local laws