Meeting & Events Planner (Remote)
About The Position
As a Meeting & Events Planner at Amex GBT, you will lead all aspects of client events while following established guidelines. You will proactively identify and communicate potential challenges involving clients, programs, or delivery to help ensure successful outcomes. The role includes venue and logistics coordination, budget and contract management, program planning, stakeholder feedback, and serving as the onsite business lead. The position is remote in the United States, with candidates in the Central or Eastern time zones preferred based on client needs, and requires travel to events as needed.
Requirements
- At least 3 years of meeting or event management or hospitality customer service experience.
- Proficiency in Microsoft Office.
- Strong organizational, communication, and negotiation skills.
- Ability to multitask, prioritize, and remain calm under pressure.
- Willingness to travel to events as needed.
- Knowledge of the travel industry.
- Experience with electronic meeting management tools.
Nice To Haves
- CMP or formal project management certification.
- Candidates in the Central or Eastern time zones are preferred based on client needs.
Responsibilities
- Maintain industry knowledge, identify upselling opportunities, and perform assigned duties.
- Select venues and coordinate facility services, security, technology, transportation, accommodations, and material shipping.
- Oversee room setup, food and beverage services, exhibitor logistics, and vendor and supplier briefings.
- Develop budgets, negotiate contracts, manage requests for proposals, process payments, and ensure billing compliance.
- Identify cost savings and revenue opportunities while ensuring contract adherence.
- Secure speakers, entertainment, and ancillary programming, coordinating with media and public relations as needed.
- Provide post-event feedback to stakeholders and serve as the onsite business lead.
- Proactively identify and communicate potential challenges related to clients, programs, or delivery.
Benefits
- Health and welfare insurance plans
- Retirement programs
- Parental leave
- Adoption assistance
- Wellbeing resources for employees and immediate family
- Travel deals from major travel providers on flights, hotels, cruises, and car rentals
- Access to over 20,000 courses on the learning platform
- Leadership courses
- Internal candidates have access to new job openings first
- Global Inclusion Groups
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
