Sourcing & Meeting Planner

Internova Travel Group•Remote,

3d•$41,626 - $68,292•Remote

About The Position

ALTOUR is hiring an experienced Sourcing & Meeting Planner to lead the execution of client meetings and events in support of client business objectives. The role includes sourcing and contracting venues when needed, managing event details through completion, and providing strategic advice to clients. It is a high-accountability role that serves as a central connection point for ALTOUR’s client services and contributes to client satisfaction, event quality, and financial performance. The planner leads venue sourcing for low- to medium-complexity programs, advises clients on venue selection and sourcing strategy, and manages proposals, site inspections, negotiations, contracting, and handoffs to designated meeting planners. The role also oversees event planning and delivery, including budgets, timelines, logistics, transportation manifests, agendas, materials, vendors, and onsite execution. It maintains accurate project records and budget information, supports financial close and final billing reconciliation, and ensures accurate inputs in ALTOUR’s Cvent platform and other internal systems. The position involves working with clients, vendors, and internal teams, including Technology, U.S. Operations, and Global Financial Operations. Travel may be required up to 15–20% of the time, and work on weekends and nights may be needed during travel periods, program operations, or client meetings. The posting is tagged #Li-remote.

Requirements

At least 3 years of relevant experience in the meetings and events industry, including some sourcing experience.
Bachelor’s degree or equivalent work experience.
Detailed understanding of meeting and incentive planning, with experience in the program delivery phase.
Ability to incorporate client strategic business goals throughout project execution.
Ability to prioritize effectively, manage multiple tasks, and oversee multiple projects.
Strong attention to detail and ability to work well under pressure.
Ability to engage professionally with client stakeholders and C-level executives while focusing on client strategic business goals.
Strong negotiation skills and ability to maintain collaborative relationships with clients, vendors, and internal team members.
Ability to work independently and collaboratively within a team.
Enthusiasm for developing others to improve performance.
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and Microsoft Teams.
Strong understanding of billing and financial accrual processes.
Ability to travel up to 15–20% of the time.
Ability to work weekends and nights during travel periods, program operations, or client meetings.
Participation in industry organizations or events, such as MPI and IMEX.

Nice To Haves

Competency in using Cvent for sourcing and event management, such as budgeting and sourcing.
Competency in using SmartSheet as a project management and reporting tool.

Responsibilities

Lead venue sourcing for low- to medium-complexity client meetings and events, incorporating client objectives and strategic business goals.
Advise clients on venue selection and sourcing strategy and serve as a strategic business ally.
Use Cvent and other venue-sourcing tools to solicit venue proposals through RFP processes.
Conduct site inspections as requested by clients and the Operations Manager.
Negotiate with venues to achieve value for ALTOUR and support client objectives.
Facilitate venue contracting in accordance with ALTOUR standards and client interests and practices.
Hand off programs to designated meeting planners, transferring knowledge of client objectives and venue considerations.
Lead execution of client meetings and events in line with client objectives and satisfaction goals.
Maintain proactive communication with clients, understand expectations, and provide guidance in resolving challenges.
Manage event details, including budget development, timelines, logistics, transportation manifests, agendas, and meeting materials.
Manage budgets, control event costs, and comply with financial profitability and pricing targets set by YES leadership.
Manage third-party vendors involved in incentive, meeting, and event programs, including contract negotiation, execution, and onsite delivery; vendors may include hotels, DMCs, and transportation providers.
Lead team members in onsite execution of meetings and events when requested by clients.
Collaborate with the Technology team on registration, event apps, and website creation as needed.
Maintain accurate project data and records in ALTOUR’s Cvent platform and other internal systems, following operational and business intelligence specifications.
Maintain client budgets and provide an accurate understanding of project expenses.
Prepare client final bill summaries, including reconciliation of expenses.
Provide inputs, as directed by U.S. Operations and Global Financial Operations, to facilitate project financial close.
Participate in internal meetings about volume, productivity, customer deliverables, processes, and service levels.
Support a positive team culture and motivate and influence colleagues toward desired outcomes and business goals.
Participate in industry organizations and events, such as MPI and IMEX.

Benefits

Choice of two medical plans.
Choice of two dental plans.
Vision insurance.
Flexible spending accounts (FSAs).
Company-paid life insurance and AD&D.
Optional additional life insurance and AD&D.
Disability insurance.
Paid parental leave.
Paid time off.
401(k) plan with company match.
Discounted employee travel options.
Access to LinkedIn Learning webinars and courses.
Discounted pet insurance.
Discounted auto, home, and renters insurance.
The role may be eligible for an incentive, commission, bonus, or discretionary bonus program based on company financial goal achievement and individual performance.