Senior Meeting Planner
About The Position
HistoSonics is a commercial-stage medtech company advancing the Edison® System, a non-invasive sonic beam therapy based on histotripsy. The Senior Meeting Planner works closely with the Society & Professional Meetings Manager to deliver events that enhance the organization. The role is responsible for executing HistoSonics professional meetings and events, including coordinating site selection, budgets and reconciliation, vendors, food and beverage, travel, accommodations, audiovisual support, onsite logistics, and attendee management. The position is based in Plymouth, Minnesota, and is hybrid or remote for candidates based in Minnesota. Travel is 20–30%, approximately 10–15 trips per year lasting 3–7 days, sometimes over weekends, with some travel outside the United States.
Requirements
- Bachelor’s degree required.
- At least 5 years of medical device event and meeting planning experience.
- Ability to work evenings and weekends and travel domestically and internationally as needed.
- Ability to lift up to 20 lbs.
- Demonstrated commitment to innovation and continuous learning.
- Strong relationship-building skills with physicians, sales teams, and cross-functional stakeholders.
- Ability to independently manage complex meetings and events.
- Excellent communication, collaboration, and interpersonal skills.
- Strong project management, organizational, and multitasking abilities, with exceptional attention to detail.
- Ability to thrive in a fast-paced, high-volume environment and adapt to changing business needs.
- Ability to influence, build alignment, and execute effectively across organizational levels.
- Analytical and problem-solving mindset, with the ability to improve processes and drive efficiency.
- Proficiency in Microsoft Office Suite.
Responsibilities
- Manage timelines and ensure milestones are met.
- Communicate proactively with stakeholders across all levels of the organization.
- Promote consistency and collaboration for meetings while following established guidelines, processes, and tools.
- Collaborate with cross-functional teams, provide direction, and establish solutions where appropriate.
- Manage departmental software systems, which may include event management and compliance tracking tools.
- Maintain meeting-planning templates, timelines, and documentation for efficient logistics, onsite support, and post-event reporting.
- Coordinate event logistics, including venue selection, catering, audiovisual equipment, transportation, and accommodations.
- Manage event registrations, including creating registration pages and tracking attendance.
- Manage travel and accommodations for education course participants.
- Support event communications and promotions.
- Provide onsite event support, manage vendors, and troubleshoot issues.
- Conduct post-event evaluations and identify opportunities for improvement.
- Manage post-event documentation, including customer data entry, expense reconciliation, and compliance reporting.
- Manage event budgets and billing, ensuring actuals are accurately reconciled.
- Run reports and data metrics as requested.
- Assist the team with implementing new processes.
- Maintain and enhance knowledge of meeting and event industry trends and best practices.
- Ensure company policies and compliance practices are followed.
- Work with internal stakeholders on special projects and workstreams as needed.
- Provide additional business support at the request of HistoSonics leadership.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term and long-term disability insurance
- 401(k)
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Senior
