Executive Meeting Planner

Sage Hospitality • Breckenridge, CO

1d • $75,000 - $80,000 • Onsite

About The Position

Hotel Alpenrock is seeking an Executive Meeting Planner to manage group events from contract signing through completion. The role coordinates guest rooms, menus, meeting setups, VIP touches, amenities, group resumes, and rooming lists in partnership with clients and hotel teams. The planner balances personalized service and attention to detail with effective use of guest rooms and event spaces to support revenue and profitability.

The position manages meetings, conventions, and related activities; coordinates event requirements with clients and hotel departments; oversees event documentation, billing, budgets, and post-event closeout; and supports strong client relationships and repeat business. The planner also participates in improving convention services products and processes.

Requirements

• More than two years of post-high-school education.
• One to two full years of employment in a related position with this company or another organization.
• Working knowledge of banquet and catering food-and-beverage services, policies, or operations.
• Knowledge of computer equipment.
• Ability to compile facts and figures in accordance with established procedures.
• Supervisory skills.
• Communication skills to provide information and related services to hotel management and guests.
• Excellent hearing for verbal interaction with guests and associates.
• Excellent vision to view event setups.
• Excellent speech communication skills for verbal interaction with guests and associates.
• Ability to occasionally lift, push, pull, and carry tables, chairs, and boxes weighing up to 50 pounds.
• Ability to occasionally bend and kneel to tape down cords, skirt tables, and pick up floors after functions.
• Mobility to service clients on short notice and over variable distances.
• Ability to stand continuously for function observation and client site inspections, from one to four hours.
• Ability to climb approximately 55 steps, for 3–5% of a 10-hour day.

Responsibilities

• Manage and plan meetings, conventions, and related activities.
• Attend Banquet Event Order (BEO) and staff meetings, and act as a team leader for hotel staff involved in event delivery.
• Achieve management-established productivity and activity goals: at least 90% of productivity goals and 100% of activity goals.
• Coordinate group business developed by the sales manager, following up on signed or contracted business within five working days and determining event-planning needs.
• Maintain accurate, organized, current, and well-documented client files.
• Develop customer profiles and maintain an effective trace system with dates and references.
• Build customer relationships through appropriate communication and professional, courteous, and ethical interactions.
• Respond efficiently and promptly to client needs and inquiries.
• Focus on revenue-generating activity, retaining accounts and clients, maximizing account yield, and improving sales effectiveness.
• Detail and upsell programs with clients, including space requirements, audiovisual needs, timing, equipment, menus, themes, and decorations; prepare event resumes and paperwork.
• Manage function details and activities to satisfy program requirements, anticipate and resolve customer concerns, and support quality delivery, satisfaction, and repeat business.
• Oversee group billing details, including deposits, direct-bill applications, credit-card authorizations, and coordination with accounting.
• Contribute to improvements in convention-services products by helping develop sales tools and systems, analyze competitors, and understand and meet customer needs.
• Monitor and control individual client event budgets and details to maximize revenue, minimize expenses, and deliver a quality product.
• Attend and lead pre-conference meetings as needed, coordinate the client and hotel staff meeting, and review BEO details with all parties.
• Close out groups, including recording pickup in Delphi, tracking commissions owed, and processing with accounting.

Benefits

• Epic Local Ski Pass
• Unlimited paid time off
• Medical, dental, and vision insurance
• Eligibility to participate in the Company’s 401(k) program with employer matching
• Health savings and flexible spending accounts
• Basic life and AD&D insurance
• Paid FMLA leave for up to 12 weeks
• Employee Assistance Program
• Discounts on hotels, restaurants, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree