Meeting Manager

AVID • San Diego, CA

4d • Remote

About The Position

The Meeting Manager is accountable for the full event life cycle of multiple concurrent AVID Center national events, from intake, scope, and integrated planning through onsite execution, financial reconciliation, and post-event closeout. The role leads and develops meeting coordinators, builds resource and readiness plans, coordinates internal and external partners, manages operational risks, and continuously improves the systems that support purposeful, inclusive, and reliable learning environments. The position is remote within any of the four time zones in the contiguous United States and includes frequent travel, approximately 50–60 workdays per year, to lead events onsite.

Requirements

• Experience leading events or projects, including complex, large-scale events from early planning through onsite execution and post-event wrap-up.
• Experience as a supportive people leader who can set priorities, delegate, coach a team, and create clear accountability.
• Strong organization and ability to manage multiple events, timelines, budgets, vendors, and partners concurrently.
• Strong collaboration skills, including bringing teams together, clarifying roles, and identifying risks early.
• Ability to stay calm and solutions-focused in a fast-moving environment and make sound decisions when plans change.
• Willingness and ability to travel approximately 50–60 workdays each year to lead events onsite.

Nice To Haves

• Experience with Cvent.
• Experience with Smartsheet.
• Microsoft 365 Certified Meeting Professional (CMP) certification.

Responsibilities

• Manage multiple concurrent national events through the full event life cycle, including intake, scope, integrated planning, onsite execution, financial reconciliation, and post-event closeout.
• Lead and develop a team of meeting coordinators by setting priorities, delegating effectively, coaching, and creating clear accountability.
• Build event resource and readiness plans.
• Coordinate internal and external partners and clarify roles.
• Manage operational risks and make sound decisions when plans change.
• Improve event systems and processes, use technology effectively, and apply lessons from event results and participant feedback.
• Lead events onsite, with approximately 50–60 workdays of travel each year.

Benefits

• Annual Taking Care of You Allowance of $10,000.
• Participation in a 403(b) retirement plan beginning after 90 days of full-time employment.
• 22 days of paid time off per year.
• 12 paid holidays and a winter break between Christmas and New Year’s Day.
• Tuition reimbursement of up to $5,250 per calendar year for qualifying coursework or certification, for full-time employees with at least one year of continuous service.
• Company-provided laptop, dock, and extra monitor, with other home-office amenities available on request.
• Health and welfare benefit plans through Aetna, with the cost substantially subsidized by AVID Center.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed