Meeting & Events Coordinator
About The Position
The Meeting & Events Coordinator helps plan and coordinate in-person and virtual meetings and events across NCCPA. The role supports Board and committee meetings, conferences, summits, and other organizational events, coordinating travel, meeting logistics, vendor relationships, communications, and event details from planning through execution to provide a positive experience for participants and stakeholders. The position is hybrid, with work hours split between remote work and the NCCPA headquarters in Johns Creek, Georgia. The employee must report onsite at least weekly and live within commutable distance, defined as within Georgia and within 85 miles of ground transportation, one way, from their primary residence to headquarters. Applicants must be authorized to work lawfully in the United States; NCCPA will not sponsor or take over sponsorship of employment visas.
Requirements
- Associate degree or an equivalent combination of relevant education and experience; relevant experience in lieu of education will be considered.
- Experience organizing and coordinating in-person meetings, events, or similar activities, including schedules, logistics, and event details.
- Proficiency with Microsoft Office/Microsoft 365, including Word, Excel, Outlook, and SharePoint.
- Experience managing schedules, timelines, and multiple priorities or deadlines.
- Ability and willingness to occasionally work extended hours and travel as needed to support meetings and events.
- Excellent written and verbal communication skills with a strong customer-service mindset.
- Strong attention to detail and follow-through.
- Ability to stay organized and adapt when priorities or event needs change.
- Collaborative approach when working with staff, Board and committee members, vendors, and other stakeholders.
- Professionalism and sound judgment when communicating and coordinating with others.
- Dependable, proactive approach to keeping details, responsibilities, and deadlines on track.
- Must be authorized to work lawfully in the United States; NCCPA will not sponsor or take over sponsorship of employment visas.
- Must live within the stated commutable distance and report onsite at the Johns Creek headquarters at least weekly.
Nice To Haves
- Experience using project management tools such as Wrike or similar platforms.
- Experience using travel planning or travel management tools such as Perk, AMEX GBT, or similar platforms.
- Experience coordinating participant travel, including flights, hotels, and ground transportation.
- Experience working with hotels, venues, vendors, Destination Management Companies, Convention and Visitors Bureaus, or other event service providers.
- Experience supporting event budgets, invoices, expense tracking, or reconciliation.
- Experience supporting Board or committee meetings, conferences, summits, nonprofit or association events, or similar gatherings.
Responsibilities
- Help plan and coordinate in-person and virtual meetings and events, organizing schedules, logistics, timelines, and details from start to finish.
- Coordinate participant travel, including flights, hotel accommodations, ground transportation, itineraries, and travel communications.
- Support Board and committee meetings, conferences, summits, and other organizational events.
- Schedule and coordinate virtual committee meetings, including invitations and meeting communications.
- Coordinate meeting and event needs with hotels, venues, vendors, and other event service providers.
- Assist with event-related expenses, including invoices, expense tracking, and budget monitoring.
- Support safety and security planning for in-person meetings and events.
- Provide administrative and logistical support for meeting, event, and travel activities.
Benefits
- NCCPA describes its work as meaningful and its workplace as collaborative and enjoyable.
- Recognized by the Atlanta Journal-Constitution as a Top Workplace in the metro Atlanta region.
- Reasonable accommodations are available to qualified individuals with disabilities during the application or interview process, to perform essential functions, and to receive employment benefits and privileges.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
