Meeting and Events Tech

CBRE HV • Bellevue, WA

2d

About The Position

The Meeting and Events Coordinator turns client requests into successful events and owns each event from intake through breakdown. The role includes confirming event space, coordinating catering, arranging audiovisual support, managing vendors, and being present on event day to ensure everything runs smoothly. Success means running events without surprises and ensuring guests feel well cared for.

The coordinator serves as the point of contact for smaller meetings and events and supports the delivery of larger, more complex events. They coordinate guest services, set up and reconfigure event rooms, check and troubleshoot room technology, manage the event-space calendar and supply inventory, and assist with post-event reporting and reconciliation. The role requires calm, proactive communication and attention to what can be improved after each event.

Requirements

• At least 2 years of experience in event coordination, hospitality, or a related field.
• Strong organizational skills and attention to detail.
• Comfort using standard workplace and collaboration tools, including email, documents, spreadsheets, and scheduling tools.
• Ability to work under defined procedures with regular supervisory guidance.

Nice To Haves

• Experience coordinating corporate events or meetings.
• Familiarity with event management platforms or room booking systems.
• Background in catering coordination or audiovisual logistics.

Responsibilities

• Serve as the point of contact for smaller meetings and events and support delivery of larger, more complex events.
• Coordinate guest services, including arrival experience, transportation, signage, displays, and event security.
• Create a hospitable environment for attendees, event owners, and vendors.
• Set up, refresh, and reconfigure indoor and outdoor event rooms to meet event requirements.
• Complete room checks and troubleshoot audio and technical issues before sessions begin.
• Coordinate the master calendar for event spaces and communicate the schedule to the team.
• Manage event-supply inventory and reorder supplies as needed.
• Assist with post-event reporting and reconciliation, escalating issues as appropriate.
• Own events from intake through breakdown, coordinating space, catering, audiovisual support, and vendors, and attending on event day.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed