Event Manager | Full-Time | Donald L. Tucker Civic Center (Florida State U)

Oak View Group•Tallahassee, FL

21h

About The Position

The Event Manager manages assigned events from advance planning through event completion and settlement. The role oversees concerts, banquets, and other events, advises clients on venue services and logistics, coordinates event requirements across departments, and ensures setups meet client specifications and applicable fire and safety regulations. The position also schedules and supervises part-time Guest Services and event staff, supports their hiring, training, development, and performance management, and assists with event department policies, programs, and procedures. The Event Manager reports to the Director of Events and serves as manager on duty when scheduled. This is a full-time position at the Donald L. Tucker Civic Center at Florida State University. The annual salary is $50,000–$55,000. The position is open until February 5, 2027. Full-time benefits include health, dental, and vision insurance, a 401(k) savings plan with matching, and paid time off including vacation days, sick days, and 11 holidays.

Requirements

Clear and concise oral and written communication skills.
Ability to work a flexible schedule, including long days, late nights, early mornings, weekends, and holidays.
Strong organizational skills, attention to detail, and ability to meet strict deadlines in a fast-paced environment.
Positive, professional, customer-focused attitude.
Computer proficiency in Microsoft Office applications, word processing, spreadsheets, presentations, and internet software.

Nice To Haves

3–5 years of experience working in a public assembly facility, including supervisory responsibility.
Bachelor’s degree from an accredited college or university, preferably with major coursework in facility management, hospitality management, business management, or a related field.
Experience managing banquets, tradeshows, conferences, meetings, and/or weddings.
Knowledge of AutoCAD.

Responsibilities

Manage assigned concerts, banquets, and other events from planning through completion and settlement.
Explain venue services to clients and advise them on event logistics and effective facility use.
Create event setup diagrams in AutoCAD based on event needs and submit them to clients for approval.
Coordinate with the operations department to ensure event setups meet client specifications and fire and safety regulations.
Coordinate event requirements with the Director of Food and Beverage, chefs, and the Catering Manager.
Prepare and distribute detailed event data sheets before assigned events.
Update event estimates for clients as needed and complete final settlements after events.
Make decisions, solve problems, and delegate responsibilities professionally in stressful situations.
Coordinate collection, entry, and documentation of required employee information for part-time event staff.
Hire, terminate, evaluate, schedule, train, and develop part-time event staff.
Oversee Guest Services staff development and collaborate with supervisors on best practices for events.
Process and submit biweekly Events Department payroll to Human Resources.
Perform duties with a customer-service focus, teamwork, and dedication to OVG’s mission and principles.
Serve as manager on duty when scheduled.
Assist with development and implementation of event department policies, programs, and procedures.
Perform other duties as assigned.