Event Coordinator- Part Time

Kentucky Community and Technical College System • Lexington, KY

1d • Onsite

About The Position

The Event Coordinator works with other members of the Facilities department to oversee internal and external college events. The role assists with reservations, room setup, and coordination with maintenance and custodial services. It also supports Facilities department special projects, including campus signage updates, issuing keys, and coordinating with outside vendors on smaller projects. The position is part-time and on-site at the Bluegrass Community & Technical College Leestown Campus.

Requirements

• Bachelor’s degree in a related field and two years of related experience, or equivalent.
• Commitment to the mission of a comprehensive community and technical college.
• Personal and professional integrity and attention to detail.
• Ability to problem-solve and recommend solutions for improvement.
• Demonstrated ability to work collaboratively with others.
• Good interpersonal, writing, teamwork, and communication skills.

Nice To Haves

• Bachelor’s degree in a related field and four years of related experience, or equivalent.

Responsibilities

• Coordinate campus activities and assist with event setup and breakdowns; participate in day-to-day operations duties for the Lexington campus as assigned.
• Work with the other Event Coordinator as a point of contact for internal meetings and assist with planning and implementing events.
• Monitor meeting and event reservations to ensure necessary Facilities and Operations work orders are submitted and scheduled and setups are completed.
• Manage furniture and decoration inventory for events and special functions, including pipe and drape, event tables, tablecloths, and place settings.
• Work with the Director of Facilities Services on departmental special projects, including furniture purchasing and moving, signage updates, and obtaining quotes from third-party contractors for smaller projects.
• Serve as a reservation manager for the college's Archibus room-scheduling software.
• Work with reservation requestors to resolve issues.
• Provide college faculty and staff with reservation training and assistance.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time