Estate Manager with Multi-Property Portfolio - Los Angeles, CA

The Wellington Agency•Los Angeles, CA

27d•Onsite

About The Position

A private ownership group is seeking an experienced, hands-on Estate Manager to oversee the maintenance, operations, safety, and overall functionality of multiple private residences, a residential apartment building, and a fleet of cars, motorcycles, and recreational vehicles. The role combines technical and mechanical work, renovation and project management, vendor oversight, and administrative responsibilities. The ideal candidate is proactive, resourceful, organized, and able to manage multiple properties, vendors, and priorities. Discretion, reliability, sound judgment, and professionalism are essential. The position is full-time and in person across properties in Topanga, Beverly Hills, Malibu, Palm Desert, and Cabo, with regular travel between properties. The regular schedule is Monday–Friday, 8:30 AM–5:00 PM, with occasional evenings, weekends, and on-call availability for emergencies. The work is hands-on and includes property inspections, outdoor maintenance, vehicle and garage work, renovation oversight, vendor coordination, and administrative duties. Relocation assistance is unavailable; candidates must currently be local to California. Compensation is $150,000+ annually, based on experience. Benefits include health, dental, vision, and life insurance, a 401(k), paid time off, paid holidays, and coverage of work-related vehicle and travel expenses.

Requirements

At least five years of experience in estate management, facilities management, property management, or building maintenance.
Previous experience supporting a private family, family office, or multi-property ownership group.
Strong hands-on knowledge of residential building systems, including HVAC, plumbing, electrical, and general construction.
At least three years of experience managing renovation or construction projects, including working directly with contractors and architects.
Experience maintaining and servicing vehicles; automotive experience is required.
Proven ability to manage vendors, contractors, budgets, and multiple projects simultaneously.
Valid driver’s license and clean driving record, with ability to travel regularly between properties.
Ability to operate cars, motorcycles, and recreational vehicles as required.
Strong organizational, communication, troubleshooting, and problem-solving skills.
Ability to work independently, perform physical tasks including outdoor work and lifting up to 50 pounds, and respond to occasional after-hours emergencies.
Exceptional discretion and confidentiality when working with private ownership and affiliated business entities.
Must currently be local to California; relocation assistance is not available.

Nice To Haves

Manual transmission experience.
Experience maintaining motorcycles and recreational vehicles; motorcycle license or endorsement.
ASE certification, automotive technical training, general contractor license, or formal construction management background.
Experience with apartment building operations, tenant relations, and properties in coastal, mountain, or wildfire-risk areas.
Familiarity with smart home technology, home automation, and security systems.
Spanish-speaking ability.

Responsibilities

Conduct regular property inspections to identify maintenance needs, safety concerns, and potential issues.
Oversee repairs and preventive maintenance for HVAC, plumbing, electrical, roofing, generators, pools, spas, irrigation, landscaping, and other residential systems.
Coordinate recurring services, including landscaping, pool maintenance, pest control, and other vendors.
Manage smart home technology, security cameras, alarms, gates, lighting, and access systems.
Prepare residences for ownership arrivals and departures, seasonal changes, and weather-related risks, including wildfire mitigation, storm preparation, and extreme-heat precautions.
Oversee servicing of cars, motorcycles, and recreational vehicles, including routine maintenance, seasonal preparation, repairs, and specialized services.
Track vehicle registrations, insurance, emissions requirements, recalls, and maintenance records.
Coordinate vehicle transportation, detailing, and storage between properties; safely operate and drive vehicles as needed, including motorcycles and recreational vehicles.
Inspect the residential apartment building and oversee maintenance, repairs, and building systems.
Respond to tenant maintenance requests and coordinate move-in/move-out inspections, unit turnovers, cleaning, painting, and repairs.
Keep apartment units rent-ready and help maintain compliance with applicable housing codes and safety regulations.
Source, evaluate, negotiate with, and oversee contractors and service providers across properties and vehicles.
Manage renovation, remodeling, and capital improvement projects with architects, designers, general contractors, and specialty trades.
Oversee project scope, budgets, timelines, permits, workmanship, and compliance with applicable building codes.
Perform minor repairs and construction tasks when appropriate, including painting, patching, basic framing, and fixture installation.
Verify completed work against agreed scopes before approving invoices and maintain a reliable network of qualified vendors.
Monitor property safety, security, fire prevention, and emergency systems; maintain inspection records and coordinate necessary repairs.
Respond to after-hours emergencies, including water leaks, power outages, security incidents, and vehicle breakdowns, and assist with insurance claims as needed.
Track maintenance expenses, vendor invoices, fleet servicing costs, and capital project budgets.
Maintain maintenance logs, inspection reports, service records, and project documentation, and provide regular updates to ownership.
Coordinate and supervise on-site maintenance staff, groundskeepers, and other household personnel as applicable.