Equipment Specialist (Surgical Care)

Veterans Health Administration • Fayetteville, NC

2d • Onsite

About The Position

This position is located in the Department of Veterans Affairs, Veterans Health Administration, Mid Atlantic Healthcare Network (VISN 6), Fayetteville VA Medical Center, Surgical Care Service, at the Cumberland County VA Clinic. The Equipment Specialist monitors clinical and operating-room equipment, tools, and instruments to identify needs and manage end-of-life cycles at the Cumberland County VA Clinic and other Fayetteville VA Clinic locations.

The role maintains detailed knowledge of equipment components and how they work within subsystems and larger systems. It assesses and documents equipment use, design, operating characteristics, limitations, and instructions; evaluates manufacturer and contractor reliability; and analyzes organizational capabilities for operating and repairing equipment. The specialist works with clinical staff as the primary multidisciplinary-team liaison on equipment needs, researches requests for reusable and disposable equipment, and conducts required equipment inventories with the logistics team.

The specialist processes equipment turn-in requests, coordinates loaned and co-signed instruments and equipment and expendable supplies, and tracks equipment requests and approved purchases through VA procurement systems and databases. The role also serves as a Contracting Officer's Representative for medical-equipment maintenance and repair projects, maintaining required contract records and documentation and validating invoices against contract terms and performance metrics within five days of receipt. Other related duties may be assigned.

The position has a Monday–Friday, 8:00 a.m.–4:30 p.m. work schedule. Ad hoc telework may be available at the supervisor's discretion; the position is not virtual. The selectee may be promoted to the full performance level without further competition when regulatory, qualification, and performance requirements are met. Selection at a lower grade does not guarantee promotion. Permanent change of station is not authorized.

Requirements

• U.S. citizenship.
• Meet applicable time-in-grade requirements for GS-07 or GS-09 applicants who are current or former federal employees seeking the relevant appointment.
• Meet the basic education requirement through undergraduate study in any field at an accredited college or university, or graduate study in a field related to the position, or qualify through the listed experience and/or education pathways.
• For GS-07 through experience: one year of specialized experience equivalent to GS-05, such as technical equipment work involving manufacture, use, repair, or operation; applying technical specifications; forecasting spare parts; interpreting engineering or work orders; assessing contract specifications; or analyzing maintenance, repair, or production operations.
• For GS-07 through education: one full year of graduate-level education or superior academic achievement; transcripts are required.
• For GS-07 through a combination: a combination of specialized experience and education beyond undergraduate study.
• For GS-09 through experience: one year of specialized experience equivalent to GS-07, such as equipment purchasing, inventory management, lifecycle analyses, or preparing technical equipment procurement specifications.
• For GS-09 through education: a master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or a related LL.B. or J.D.; transcripts are required.
• For GS-09 through a combination: a combination of specialized experience and education beyond the first year of graduate-level education.
• Submit transcripts if education is used to meet qualification requirements; qualifying education must be from an appropriately accredited institution, and foreign education requires a Certificate of Foreign Equivalency.
• Complete the required application, questionnaire, and online assessment.
• Male applicants born after December 31, 1959, must be registered with Selective Service.
• Submit to a background/security investigation and complete the online onboarding process and acceptable identity-document requirements.
• Participate in the seasonal influenza vaccination program as a condition of employment.
• Serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

• Maintain detailed knowledge of equipment components, uses, design, operating characteristics, limitations, and instructions.
• Assess manufacturer and contractor reliability and organizational capabilities for operating and repairing equipment.
• Work with clinical staff as the primary liaison for defining and establishing equipment needs.
• Research requests for reusable and disposable equipment in operating-room and clinic settings.
• Conduct required 10% and annual Equipment Inventory Listing inventories with the logistics team, verifying accountability and location with specialty staff.
• Prepare VA Form 2237 in VistA and submit LEAF requests to turn in unused, damaged, expired, or replaced equipment.
• Coordinate requests, planning, development, and monitoring of loaned and co-signed surgical instruments and equipment, as well as expendable clinical or medical supplies.
• Develop, maintain, and track equipment requests in SEPG and monitor approved purchases in the EER portal.
• Gather and submit documentation for EER approval and track approved purchases in the FORCE database (FORCE Packet).
• Serve as Contracting Officer's Representative for medical-equipment maintenance and repair projects.
• Maintain contract administration files and required records in accordance with VA policies and procedures.
• Validate invoices within five days of receipt by comparing them with contract terms and established performance metrics.
• Perform other related duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.
• VA may grant newly appointed federal employees credit for job-related non-federal experience or active-duty uniformed military service when determining annual-leave accrual; approval is required before appointment and is not guaranteed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level