Equipment Inventory Coordinator (National)

Live Events•Los Angeles, CA

4d•$50,000 - $55,000

About The Position

The Equipment Inventory Coordinator supports the management, maintenance, and allocation of Special FX, drone, and fireworks equipment. The role combines organization, technical knowledge, and attention to safety and compliance. The coordinator assists the Equipment Inventory Manager with inventory tracking and system accuracy, works with equipment repair and production teams, and helps coordinate equipment sourcing and delivery for events. The position involves work in a warehouse, professional office, and event venues, as well as travel.

Requirements

Demonstrated ability to assist in managing and maintaining inventory systems and accurately tracking and organizing assets.
Effective communication and teamwork abilities, including the ability to assist with team training, enforce safety protocols, and collaborate with vendors and production staff.
Willingness to develop strong analytical skills to identify and resolve issues related to inventory, equipment, and regulatory compliance.
High school diploma or GED.
Ability to remain stationary for 50% of the time and move about the office as needed.
Ability to frequently climb stairs and move through indoor and outdoor venues with stairs and multiple levels.
Ability to lift 25 pounds routinely and 50 pounds occasionally.
Ability to travel at least 25% of the time, including local and out-of-area overnight travel.

Nice To Haves

Experience with Google Workspace, NetSuite, HubSpot, and Monday.com.
A two-year or four-year degree in a related field.

Responsibilities

Assist the Equipment Inventory Manager with tracking, maintaining, and allocating equipment inventory in the FLEX Equipment Inventory Management System.
Generate and analyze reports, including equipment shipping manifests, maintenance records, unreturned equipment reports, and periodic cycle counts.
Use FLEX and train team members on the equipment inventory management system.
Support physical inventory management, including barcoding, re-branding, and maintaining gear condition standards.
Collaborate with the equipment repair team to help ensure gear is in optimal condition.
Work with the production team to plan and coordinate equipment requirements for upcoming events.
Assist with arranging subrentals from domestic and international vendors to support timely delivery and accurate fulfillment.
Follow company policies and participate in company initiatives and projects; perform additional tasks as assigned.