Entry Level Accounting Licensing Specialist
About The Position
The Licensing Specialist analyzes state and local laws to determine licensing requirements, coordinates the preparation and submission of sales and operational license applications, and maintains accurate licensing records for an assigned region. The role works with internal stakeholders, franchisees, corporate operations personnel, and government officials to keep stores and operations compliant while supporting business growth and operational initiatives. The position is part of a licensing and compliance team of approximately 40 people, organized into three regions, each overseen by a manager. Most regional teams have about 12 people. The role offers opportunities to develop in accounting and compliance and to cross-train across business areas. It is a fully onsite position in a professional office setting in Irving, Texas, with frequent use of database software, Microsoft Office, and other standard office technologies. A convenience store is located onsite.
Requirements
- Bachelor’s degree in Accounting or a related field.
- Background in accounting, auditing, or compliance-related work.
- Strong reading and analytical skills for interpreting complex regulations and documentation.
- Strong communication skills and ability to interact effectively with franchisees, corporate operations personnel, and government officials.
- Extensive experience with database software for maintaining and managing licensing records.
- Proficiency with Microsoft Office, including creating and maintaining spreadsheets, documents, and reports.
- Demonstrated attention to detail and focus on accuracy and thoroughness.
Nice To Haves
- Interest in developing a career in accounting, compliance, or licensing within a complex, multi-location business.
- Experience with mortgage or licensing processes, including preparing and managing regulatory applications.
- Experience analyzing state and local laws and applying them to licensing and operational requirements.
- Ability to manage multiple tasks and priorities across a large portfolio of stores and regions.
- Comfort working with cross-functional teams and learning multiple areas of the business.
- Willingness to cross-train and expand knowledge beyond core licensing responsibilities.
- Experience with bank reconciliation, including reviewing and balancing accounts.
- Experience handling credit card transactions and related recordkeeping.
- Experience with expense allocations and basic accounting activities.
Responsibilities
- Analyze state and local laws and regulations to determine licensing requirements for sales and operational activities in the assigned region.
- Apply legal and regulatory requirements to obtain and maintain critical sales and operational licenses for existing and new locations.
- Gather information from franchisees and corporate operations personnel to prepare licensing applications and renewals.
- Update internal stakeholders on pending applications, renewals, approvals, and other licensing activities.
- Communicate and collaborate with state and local licensing officials to obtain information, clarify requirements, and resolve issues.
- Maintain the accuracy and completeness of the assigned region’s portion of the licensing database.
- Update licensing records to reflect changes in operations, ownership, and regulatory requirements.
- Advise internal teams on how licensing requirements apply to current operations and proposed business initiatives.
- Support growth by ensuring new stores and operational changes meet licensing requirements before launch.
- Perform bank reconciliations, review credit card transactions, and assist with expense allocations related to licensing activities and compliance.
- Use Microsoft Office and database software to prepare reports, track licensing metrics, and document compliance activities.
- Collaborate with colleagues across regions to share best practices, promote consistency, and support cross-training.
- Identify potential licensing issues and recommend solutions.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical Illness, Accident, and Hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Voluntary life and AD&D insurance for employees and dependents
- Short- and long-term disability coverage
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms
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What This Job Offers
Career Level
Entry Level
