Licensing Specialist

Carvana•Tempe, AZ

About The Position

Carvana is seeking a Licensing Specialist to join its Dealer Compliance & Operations Licensing Team. The team obtains regulatory licenses needed to operate Carvana’s reconditioning, retail, auction, and distribution sites nationwide. The Specialist works closely with real estate, legal, and tax teams to keep projects and workflows organized and efficient, and communicates directly with city, county, and state regulators. The role requires managing and reprioritizing multiple projects and tasks in support of Carvana’s national real estate rollout. The Specialist coordinates licensing information and processes, manages renewals and applications, maintains accurate tracking records, supports project management, communicates progress and risks, and identifies process improvements. This is a full-time hourly position.

Requirements

Associate's or bachelor's degree from an accredited institution.
At least 3 years of experience in a corporate or office environment in an administrative or similar role.
Demonstrated project management, organizational, and time-management skills, including the ability to identify specific goals and work collaboratively to accomplish them.
Effective communication skills and ability to build relationships with internal peers, executive-level internal management, external vendors, and state and county government personnel.
Proficiency and aptitude in project, file, and task tracking, including anticipating next steps.
Initiative and desire to independently complete tasks that improve team efficiency and results.
Creative problem-solving skills to address team support and process needs.
Knowledge of Microsoft Office products and aptitude for project management tools and software.
Knowledge of AI tools and ability to use AI resources responsibly to simplify tasks.
Ability to read, write, speak, and understand English.

Nice To Haves

Experience in licensing, titles, compliance, or legal fields.
Experience dealing with state or municipal agencies.
Experience managing business licenses, tax registrations, or similar compliance filings.
Experience with Google Workspace products, such as Google Docs and Sheets.

Responsibilities

Support the licensing team by coordinating information and processes and organizing projects to achieve stated objectives.
Own the renewal calendar and manage renewals for licenses, registrations, tax certificates, and trade name filings across all entities.
Start each renewal 90 days before its due date, confirm receipt of the renewed document, and update team tracking.
Research, prepare, and submit applications for new ancillary licenses and registrations, including business licenses, sales tax certificates, and county trade name filings, for multiple entities.
Monitor factors that could affect target dates and promptly involve a manager or appropriate team; communicate possible options or recommended next steps when available.
Identify, recommend, and execute process enhancements within licensing to improve team efficiency and results.
Independently manage a queue of licensing tasks and keep tasks, files, target dates, and statuses current in team tracking tools.
Provide regular updates to the manager.
Support project management by tracking progress, deliverables, target dates, and statuses, and communicating these to appropriate parties.
Execute next steps based on provided information and guidance.
Create, use, and maintain documents, resources, and applications used to organize, track, and communicate about projects and processes, including filings, confirmations, and payment records.
Develop an understanding of licensing processes, team roles, and day-to-day support needs.