Licensing Specialist

Aston Carter•Irving, TX

1d•$25 - $27•Onsite

About The Position

The Licensing Specialist analyzes state and local laws and determines licensing requirements, then manages the end-to-end process of obtaining and maintaining sales and operational licenses for an assigned region. The role works closely with franchisees, corporate operations personnel, and government licensing officials; maintains a comprehensive licensing database; and advises stakeholders on how licensing requirements affect current and proposed business operations. The position offers growth opportunities in accounting, exposure to multiple sides of the business, and the opportunity to work in a collaborative licensing and compliance team of approximately 40 people, organized into three regions. The work involves regular use of Microsoft Office and database software, and professional interaction with internal teams and external licensing officials in an onsite office setting. A convenience store is located onsite. This is a contract-to-hire position based onsite in Irving, Texas. The listed pay range is $25.00–$27.00 per hour. Temporary-role benefits may be available to eligible employees, subject to applicable eligibility requirements and plan terms.

Requirements

Proven experience in licensing, permitting, or related administrative work, or a bachelor's degree in Business, Public Administration, or a related field; recent graduates will be considered.
Strong reading and analytical skills to interpret and apply state and local laws and regulations.
Strong communication skills for interacting with franchisees, corporate personnel, and government officials.
Extensive experience with database software for maintaining and updating licensing records.
Proficiency with Microsoft Office applications.
Experience or familiarity with accounting, auditing, and compliance processes.
Attention to detail and curiosity when reviewing documentation and processes.
Ability to reconcile information, including bank reconciliations, credit card transactions, and expense allocations.
Ability to manage multiple licensing tasks and deadlines across a large portfolio of locations.
Ability to collaborate across business functions and work effectively within a regional team structure.
Comfort interacting with external regulatory agencies and internal stakeholders at different organizational levels.
Willingness to cross-train and support multiple sides of the business.

Nice To Haves

Interest in building a career with growth opportunities in accounting and compliance.

Responsibilities

Analyze state and local laws and regulations to determine licensing requirements for sales and operational activities in assigned regions.
Obtain and maintain all necessary sales and operational licenses for the assigned region.
Collaborate with franchisees and corporate operations personnel to gather information and complete licensing applications accurately and on time.
Provide internal stakeholders with regular updates on licensing activities and application status.
Communicate with state and local licensing officials to obtain current licensing information, forms, and procedural guidance.
Maintain the accuracy and completeness of the assigned region's records in the licensing database.
Monitor licensing deadlines, renewals, and regulatory changes, and update records accordingly.
Advise internal stakeholders on applying licensing requirements to current operations.
Evaluate the licensing impact of proposed operations, initiatives, or changes and provide guidance.
Support compliance by aligning licensing activities with accounting, auditing, and regulatory standards.
Use Microsoft Office and database software to prepare, track, and report licensing documentation and related financial or compliance information.
Participate in cross-training and support work across licensing, accounting, and compliance.
Identify discrepancies, potential issues, and opportunities to improve licensing processes.