Employment Associate

Winthrop University • Rock Hill, SC

1d

About The Position

The Employment Associate supports assigned departments with recruiting and hiring, personnel actions, reporting, onboarding and offboarding, and payroll-related processes. The role coordinates with departments, Human Resources, and the Budget Office to collect and prepare required documentation, initiate electronic personnel action forms (epafs), and ensure compliance with hiring policies and procedures. It also maintains records according to established naming, organization, and retention protocols and escalates complex problems.

The position helps departments manage employment needs by maintaining personnel and vacancy rosters, preparing routine reports, supporting interview scheduling and applicant needs, coordinating technology and system access for new hires, and assisting with offboarding. It also helps prepare payroll forms and supports timesheet completion and approval. The Employment Associate creates and maintains procedural documentation, performs other related duties as required, and may serve as backup for other members of the assigned Business Center.

Requirements

• Bachelor’s degree, or an associate’s degree and two years of relevant experience, or a high school diploma and four years of relevant experience.

Nice To Haves

• Previous related experience in a human resources office, preferably at an institute of higher education.
• Experience with payroll processing and/or data/leave management.
• Proficiency with MS Office, especially Excel.
• Experience with Banner software is helpful.

Responsibilities

• Support departments in hiring faculty, staff, and students by coordinating required documentation with the hiring department, Budget Office, and Human Resources.
• Initiate electronic personnel action forms (epafs) and ensure compliance with hiring policies and procedures.
• Retain records and files according to adopted naming conventions, organization, and record-retention protocols.
• Escalate complex problems.
• Coordinate with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions for permanent faculty and staff.
• Assist departments in revising and ending assignments for temporary employees.
• Monitor epafs and communicate with approvers and reviewers to keep them moving through the system in a timely manner.
• Meet routinely with departments to proactively manage employment needs.
• Maintain rosters of personnel and vacant positions for assigned departments.
• Assist with the preparation of routine, standardized reports.
• Assist with interview scheduling and applicant support.
• Support requests for technology and system access for new hires.
• Support the offboarding checklist.
• Assist in preparing Payroll Adjustment and other forms.
• Support management of timesheet completion and approval.
• Create and maintain procedural documentation.
• Perform other related duties as required, including serving as backup for other members of the assigned Business Center.

What This Job Offers

• Job Type: Full-time