Employee Onboarding Specialist - Tampa, FL, Jersey City NJ & Dallas, TX

StradIT•Dallas, TX

16h•Onsite

About The Position

The Employee Onboarding Specialist will coordinate end-to-end preboarding and onboarding activities for employees and contingent workers. This role ensures adherence to company policy, governance standards, and regional requirements, while also initiating and monitoring onboarding workflows to ensure timely completion of required activities. The specialist will track onboarding progress, manage follow-up activities, escalations, and outstanding requirements, serving as the primary point of contact for candidates, contingent workers, hiring managers, and cross-functional onboarding partners. Support will be provided across multiple worker populations and business units, with a focus on onboarding access gating controls and identity verification. The role also involves supporting employment eligibility verification, ensuring accurate and timely completion of onboarding documents, and monitoring workflows for potential risks. Coordination of compliance training, partnership with various HR and operational teams to resolve issues, and maintenance of onboarding records are key functions. Additionally, the specialist will identify opportunities for process improvement to enhance onboarding efficiency, compliance, and candidate experience.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field.
3 to 6 years of experience supporting onboarding operations, HR operations, workforce administration, or related operational functions.
Experience coordinating onboarding or workforce administration activities for employees and/or contingent workers.
Strong organization and coordination skills with the ability to manage multiple onboarding cases simultaneously.
Strong attention to detail and the ability to manage sensitive and confidential information.
Strong communication and customer service skills with the ability to partner effectively across multiple teams and stakeholders.
Ability to manage multiple priorities in a high-volume operational environment.

Nice To Haves

Experience working in a regulated or compliance-driven environment preferred.
Experience with HRIS and onboarding technologies, including Fieldglass and Oracle, preferred.

Responsibilities

Coordinate end-to-end preboarding and onboarding activities for employees and contingent workers using First Advantage and related HCM systems, ensuring adherence to company policy, governance standards, and regional requirements.
Initiate onboarding workflows and monitor cases to ensure timely completion of required activities.
Track onboarding progress and proactively manage follow-up activities, escalations, and outstanding requirements.
Serve as the primary point of contact for candidates, contingent workers, hiring managers, and cross-functional onboarding partners.
Provide regional and time zone-aligned onboarding support across multiple worker populations and business units.
Support onboarding access gating controls to help ensure required activities are completed prior to worker activation or access provisioning.
Coordinate identity verification activities through onboarding and Day 1 processes.
Support employment eligibility or right-to-work verification requirements where applicable.
Ensure required onboarding documents, agreements, attestations, and acknowledgements are completed accurately and on time.
Monitor onboarding workflows for potential risks, security concerns, or exceptions and escalate appropriately.
Coordinate compliance training assignments, completion tracking, and follow-up activities.
Partner with HR Operations, Talent Acquisition, Procurement, Compliance, Security, and hiring managers to resolve onboarding issues and delays.
Ensure onboarding records and documentation are maintained in accordance with company standards and audit requirements.
Identify process improvement opportunities to enhance onboarding efficiency, compliance, and candidate experience.