Employee Experience & Talent Coordinator

Vega • New York, NY

1d • $80,000 - $95,000 • Hybrid

About The Position

Vega is seeking an Employee Experience & Talent Coordinator to support recruiting coordination and employee experience as part of the People team. The role includes scheduling interviews and delivering a polished onsite candidate experience, maintaining a welcoming and well-run office, coordinating employee events, and helping new hires onboard. It is highly in-person, with work in Vega’s New York office four days a week. The successful candidate will enjoy variety, be comfortable switching between tasks, and take pride in maintaining organized, effective office, hiring, and people processes. Vega also welcomes interest in using AI to improve tools and workflows.

Vega is an AI-native claims third-party administrator serving the insurance claims industry. Its team combines experienced insurance operators and technologists and focuses on delivering outcomes for clients. The company reports 10x year-over-year revenue growth and backing from General Catalyst and Valor.

Vega offers competitive salary, equity for full-time employees, medical, dental, and vision insurance, a 401(k) with company match, flexible PTO, and a work-from-home stipend. The estimated salary range for the role is $80,000–$95,000; actual compensation may vary based on candidate-specific factors. Equity is not included in the stated salary range.

Requirements

• 1–3 years of experience in recruiting coordination, office management, or a related operational role.
• Strong organizational skills and the ability to manage multiple schedules and priorities without overlooking details.
• A warm, people-first approach that helps candidates and employees feel welcome.
• Resourcefulness, initiative, and the ability to figure things out without waiting to be told.
• Experience in a startup or fast-paced environment.
• Willingness and enthusiasm to work in the office four days a week and help build the culture in person.

Nice To Haves

• Experience with recruiting ATS platforms, calendar tools, and HRIS systems; Ashby or HiBob experience is relevant.
• Use of AI in day-to-day work and interest in finding more efficient ways to run tools and workflows.

Responsibilities

• Own the day-to-day office experience, keeping the space tidy, stocked, organized, and welcoming.
• Manage cleaning, maintenance, food and beverage, and security vendors and hold them to a high standard.
• Plan and run in-office events, team lunches, happy hours, and other employee experience activities.
• Coordinate logistics for visitors, onsite candidates, and company gatherings.
• Manage office access, including badge distribution.
• Host guests, candidates, and visitors.
• Support space planning, furniture moves, and office improvement projects.
• Schedule and coordinate interviews across multiple open roles, keeping candidates, interviewers, and hiring managers aligned.
• Manage the onsite candidate experience, including greeting candidates and running interview days smoothly.
• Communicate with candidates throughout the recruiting process so they know what to expect next.
• Use Ashby ATS scheduling tools to automate tasks and minimize manual work.
• Keep candidate stages and notes accurate and current in the applicant tracking system.
• Support new-hire onboarding, including paperwork, system access, and first-day setup.
• Prepare onboarding materials and schedules, and arrange workspace setup.
• Respond to People-related questions about onboarding, HR data, benefits, and employment verifications.
• Process employee changes in HiBob and work with IT and Payroll to maintain accurate new-hire information.
• Maintain and update People team documentation as processes change.
• Contribute to People team projects as needed.

Benefits

• Competitive salary.
• Equity for full-time employees.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) with company match.
• Flexible PTO.
• Work-from-home stipend.
• Fast-paced, high-talent-density team that values transparency and shipping quickly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed