Emerging Talent Recruitment Coordinator

Iconma Portal•New York, NY

13h•Hybrid

About The Position

Our client, a banking and financial services company, is seeking an Emerging Talent Recruitment Coordinator in New York, NY, with a hybrid work arrangement. The coordinator provides operational support across emerging-talent recruitment campaigns, including requisition administration, application and candidate management, offers, programmer and conversion activities, data and reporting, stakeholder service, and process improvement. The role supports recruiters, programmer managers, hiring managers, and recruitment operations teams while meeting established service standards, campaign timelines, procedures, and controls. The coordinator helps maintain accurate recruitment-system data, timely requisition, interview, offer, and onboarding administration, and clear candidate communications. The position also supports high-volume recruitment operations and the continuous improvement of administrative processes.

Requirements

Experience in recruitment coordination, talent acquisition operations, HR administration, or a comparable operational role.
Experience managing multiple recruitment activities and deadlines concurrently.
Experience maintaining candidate or employee information in an applicant tracking or HR system.
Proficiency in standard workplace productivity and reporting tools.
Candidate focus, including timely, accurate, and professional support throughout the recruitment journey.
Planning and organizational skills to prioritize competing tasks and deliver campaign milestones.
Problem-solving skills to resolve routine operational issues and identify practical improvements.
Adaptability to changes in volumes, priorities, systems, and processes.

Nice To Haves

Experience supporting graduate, intern, campus, or other high-volume recruitment.
Familiarity with Eightfold, SuccessFactors, or comparable recruitment platforms.
Experience working within a shared-services, recruitment-process-outsourcing, or geographically distributed delivery model.

Responsibilities

Create and maintain job requisitions in applicant tracking systems; validate information before submission, approval, and posting; prepare advertisements using approved descriptions and templates; and close or deactivate requisitions at campaign end.
Process high volumes of applications against agreed criteria and eligibility requirements, conduct initial screening, support video-assessment processing and scoring administration, and manage candidate progression.
Manage candidate queries through designated shared mailboxes and provide proactive updates on progress, outcomes, and next steps.
Support candidate accommodation request administration and refer decisions or complex cases to the appropriate specialist.
Coordinate offer-process handoffs and ensure confirmed details progress through production, approval, issue, and acceptance; create offer documentation, track approvals, follow up on actions, and support post-offer communications and intern-to-graduate conversion offers.
Maintain programmer calendars and coordinate cohort readiness, launch, induction, welcome activities, and other programmer delivery operations.
Provide operational evidence for end-of-cycle reporting and lessons for future delivery.
Consolidate candidate and vacancy data across systems and trackers, produce operational status reports, highlight overdue actions, exceptions, and delivery risks, and prepare data for governance, audit, and campaign reviews.
Protect candidate and business information in accordance with stated policies and controls.
Serve as the operational point of contact among Emerging Talent recruiters, programmer managers, hiring managers, and recruitment operations teams; deliver activities within service standards and campaign timelines.
Identify recurring issues, manual work, and process inefficiencies; recommend improvements to recruitment administration and candidate communications; and participate in user testing, training, and adoption of system or process changes.