Electrical Licensing Administrative Assistant

Saulsbury•Odessa, TX

3d•Onsite

About The Position

The Electrical Licensing Administrative Assistant supports the Electrical Licensing Administrator by maintaining licensing records, tracking renewals, coordinating applications, and helping project teams verify that employee and company credentials meet applicable requirements. The role reports to the Electrical Licensing Administrator and coordinates with E&I leadership, HR, Recruiting, and project teams. This position is based in the Odessa office five days a week.

Requirements

2–5 years of reception or administrative assistant experience.
Demonstrated written and oral communication skills.
Demonstrated ability to work independently and as part of a team.
Intermediate-level user of Microsoft Office software, including Word, Excel, and PowerPoint.
Knowledge of general office equipment and telephone systems.
Ability and willingness to work cooperatively with others.
High degree of discretion when handling confidential information.
Ability to work in the Odessa office five days a week.

Responsibilities

Maintain a centralized register of electrical journeyman, master, and apprentice credentials.
Record license numbers, classifications, issuing authorities, expiration dates, renewal requirements, and verification status.
Maintain copies of licenses, registrations, applications, and renewal confirmations.
Provide advance renewal notifications and follow up on outstanding requirements.
Coordinate with Recruiting and HR to collect licensing information during onboarding.
Verify license status through the applicable licensing authority and document the verification date.
Compare employee credentials against licensing requirements identified for the assigned project.
Flag expired, inactive, restricted, or unverified credentials before mobilization.
Provide project leadership with a current licensing roster and report outstanding items.
Serve as an administrative contact for employee licensing questions and application status.
Coordinate with the Electrical Licensing Administrator, E&I leadership, HR, Recruiting, and project management.
Communicate deadlines, required employee actions, and unresolved issues clearly and promptly.