Administrative Assistant - Entertainment & Licensing

Gap Inc. • Sunset, LA

1d

About The Position

The Administrative Assistant supports one or more executives in Entertainment & Licensing and is responsible for their overall administrative operations. The role provides support to a department, management group, or executive at or below the Senior Leadership Team. Work includes calendar and email support, meeting coordination, domestic and international travel arrangements, expense reporting, and other tasks and projects. The position involves moderately difficult assignments that require judgment in resolving issues or making recommendations, with little instruction on daily work and general instructions for newly introduced assignments. Work is generally critical or confidential and may involve multiple concurrent tasks or projects with tight deadlines.

Requirements

• Strong verbal and written communication skills.
• Ability to communicate and build partnerships with all levels of management.
• Proficient and advanced computer skills, including Microsoft Office applications such as Word, Excel, and PowerPoint.
• Strong sense of urgency and ability to handle multiple tasks.
• High degree of professionalism and confidentiality.
• Experience in customer service and/or a high-pressure, multitask environment.

Responsibilities

• Manage executive calendars and make appointments.
• Provide email support and answer phones.
• Coordinate domestic and international travel arrangements.
• Schedule and plan meetings, including arranging meeting rooms and materials such as flip charts.
• Complete and process expense reports.
• Maintain files and process mail.
• Maintain and order office supplies and equipment.
• Provide administrative support to a department, management group, or executive on the Senior Leadership Team and below.
• Handle additional tasks and projects as required.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed