Administrative Assistant for Licensing and Health Facilities Construction-61008959

State of South Carolina • Lexington County, SC

20h

About The Position

The Administrative Assistant provides administrative, logistical, accounting, and resource support for the Healthcare Quality Deputy Area. The position processes applications and licenses for an assigned caseload and handles processing and retention of Health Facilities Construction Section project documents. The assistant coordinates with Healthcare Quality personnel, facilities, and other agencies to obtain information; processes invoices and late fees; and serves as the Personnel Cost Accounting System (PCAS) Administrator. The role maintains accurate, current information in PCAS, licensing, and Health Facilities Construction databases, as well as bureau files and electronic tracking documents. It also serves as a resource contact for the public, providers, and inspectors and provides support services and technical assistance as needed. The position may provide backup reception and mail-distribution coverage, serve on committees, and participate in disaster preparedness. During hazardous weather or a declared emergency, the employee is designated essential and may be subject to duty or call on a 24-hour basis.

Requirements

• High school diploma and work experience directly related to the area of employment; a bachelor's degree may substitute for the related work experience.
• An equivalent combination of education and/or experience demonstrating the required knowledge, skills, and abilities may be considered, subject to approval by the DPH Chief Human Resources Officer or delegate.

Nice To Haves

• Associate's degree.
• Two years of clerical experience.
• Accounting experience.
• Valid South Carolina driver's license in good standing.

Responsibilities

• Provide administrative, logistical, accounting, and other support for the Healthcare Quality Deputy Area.
• Process applications and licenses for an assigned caseload.
• Process and retain Health Facilities Construction Section project-related documents.
• Coordinate with Healthcare Quality personnel, facilities, and other agencies to obtain information.
• Process invoices and late fees, and mail invoices as needed.
• Serve as the Personnel Cost Accounting System (PCAS) Administrator.
• Ensure information in the PCAS, licensing, and Health Facilities Construction databases is accurate and current.
• Manage documents created by the Bureau or received from other sources.
• Maintain accurate and current files and electronic tracking documents.
• Serve as a resource contact for the public, providers, and inspectors.
• Provide support services and technical assistance to providers, inspectors, and pending licensees as needed.
• Serve on committees as needed and make recommendations to management related to licensure issues.
• Perform other assigned duties, including backup coverage for the Healthcare Quality and building receptionists.
• Provide backup mail distribution as needed.
• Participate in disaster preparedness under the DPH plan; serve as an essential employee subject to duty or call during hazardous weather or a declared emergency.

Benefits

• 15 days of annual (vacation) leave per year.
• 15 days of sick leave per year.
• 13 paid holidays.
• Paid parental leave.
• Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children.
• South Carolina Deferred Compensation Program available.
• Choice of State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP); enrollment in one listed plan is required for FTE employees.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED