Education Assistant (Full-time)
About The Position
Larkin Community Hospital is seeking a highly organized, detail-oriented, and motivated Education Assistant to join its Education Department at the South Miami Campus. The position provides administrative, clerical, and operational support for employee orientation, continuing education, mandatory training, and professional development activities. It helps maintain accurate education records, schedule training sessions, communicate with hospital personnel, and support compliance with hospital policies and applicable regulatory and accreditation requirements. The role works with Human Resources, Nursing Administration, Employee Health, and other departments to support employee onboarding and ongoing training. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The position involves routine office duties and occasional lifting and transporting of educational materials and supplies.
Requirements
- High school diploma or GED.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational and time-management skills, attention to detail, and ability to prioritize multiple assignments and meet deadlines.
- Excellent verbal and written communication skills.
- Ability to maintain accurate records, track deadlines, and prepare administrative reports.
- Strong interpersonal and customer service skills.
- Ability to work independently and collaboratively in a multidisciplinary healthcare environment.
- Professionalism, discretion, and commitment to maintaining confidentiality.
- Willingness to learn hospital policies, procedures, and educational requirements.
Nice To Haves
- Associate degree in Business Administration, Healthcare Administration, Education, or a related field.
- At least one year of administrative, clerical, or office support experience.
- Previous experience in a hospital, healthcare facility, or educational environment.
- Experience coordinating employee training, orientation, or educational programs.
- Bilingual proficiency in English and Spanish.
- Familiarity with Learning Management Systems (LMS) and electronic recordkeeping systems.
- Basic understanding of healthcare regulatory and accreditation standards, including The Joint Commission and applicable state and federal requirements.
Responsibilities
- Provide daily administrative and clerical support, including document preparation, filing, data entry, recordkeeping, and correspondence.
- Assist with coordinating and scheduling new employee orientation, annual mandatory education, in-service training, and professional development programs.
- Maintain accurate employee education and training records, including attendance, certifications, competency documentation, and course completion.
- Coordinate training schedules, classroom reservations, educational materials, and equipment.
- Track employee compliance with required educational programs, annual competencies, and mandatory training deadlines.
- Communicate with department directors, managers, supervisors, and employees about training sessions, outstanding requirements, and upcoming deadlines.
- Support Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Pediatric Advanced Life Support (PALS), and other applicable training programs.
- Assist with maintaining and updating the hospital's Learning Management System (LMS) or other educational tracking systems.
- Prepare reports, spreadsheets, attendance logs, and educational compliance summaries as requested by Education Department leadership.
- Assist with organizing educational events, workshops, presentations, and employee development initiatives.
- Maintain confidentiality of employee records and other sensitive hospital information.
- Assist with collecting and organizing educational documentation for regulatory surveys, audits, and accreditation reviews.
- Collaborate with Human Resources, Nursing Administration, Employee Health, and other departments to support onboarding and ongoing training requirements.
- Perform additional duties and responsibilities as assigned by Education Department leadership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
