EDEY Program Liaison

PHMC•Philadelphia, PA

About The Position

PHMC is a nonprofit public health institute serving as an intermediary for Philadelphia’s Out-of-School Time Project and Extended Day/Extended Year Initiative. The EDEY Program Liaison manages a caseload of City-funded K–8 programs, including general programs operating five days per week and specialized programs operating two to three days per week. Programs provide enrichment and academic support through creative and performing arts, athletics/health, and/or STEM. The Liaison monitors program operations, supports program improvement, and helps ensure high-quality services that meet EDEY requirements. The position combines office and field-based work and reports to the EDEY Liaison Manager. Typical duties are Monday through Friday between 9 a.m. and 5 p.m.; occasional early mornings, evenings, or weekends may be required.

Requirements

At least three years of experience in education programs serving elementary school-aged youth, teens, or opportunity youth.
Bachelor’s degree in education, social services, public administration, public health, or a related field; alternatively, a high school diploma/GED, five years of relevant work experience, and college-level coursework in one of those fields.
Knowledge of youth development principles, practices, research, and current developments.
Understanding of regulations applicable to social services for children and youth.
Ability to evaluate program operations and guide ongoing improvement.
Willingness to adapt to changing work demands.
Ability to work with diverse program environments and people from diverse cultures.
Ability to collaborate with team members, providers, and stakeholders.
Excellent oral and written communication skills.
Strong analytical, organizational, interpersonal, and multitasking skills, and ability to work independently.
Excellent judgment.
Technological proficiency, particularly with Microsoft Word, PowerPoint, and Outlook.
Ability to work occasional early mornings, evenings, and weekends.

Nice To Haves

Experience with coaching, capacity building, training, budgeting, mentoring, and data-informed performance management.

Responsibilities

Build and maintain supportive relationships and consistent communication with assigned City-funded programs, school coordinators, providers, agency leaders, and school principals.
Use data and communication to advance the objectives of the Mayor’s Office of Education, School District, and providers.
Deliver supports and direct resources to maintain program quality and compliance.
Conduct site visits for the assigned caseload at least three days per week.
Document site visits, supports, and interventions within two business days of each visit or meeting.
Ensure providers follow data collection protocols and assess program quality, capacity, and adherence to operational standards, including outreach, enrollment, application procedures, and attendance.
Develop, implement, and monitor quality improvement plans and operational action plans.
Assess program needs and provide targeted resources; identify professional development, training, or other supports as needed.
Collaborate with the performance management team to pilot and model assessment tools, including the National Institute for Out-of-School Time’s After School Program Assessment System.
Conduct and document program observations using identified assessment tools.
Identify caseload trends and collaborate with PHMC and MOE team members to share effective strategies.
Collaborate with PHMC team members to develop and deliver provider resources, including on-site supports, workshops, learning communities, and roundtables.
Support the OST Contracts team with the annual continuation application or competitive proposal process.
Perform other OST-related duties or special projects as directed by the supervisor.